HR Recruiting Coordinator

Arthur J. Gallagher · Reno · $25/hr (stated in the posting)

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The HR Recruiting Coordinator provides advanced administrative, sourcing, and recruiting support to the Talent Acquisition Team. This role serves as a key resource for onboarding, departmental orientation, and new hire safety training coordination. This position also supports Benefits, HR Administration, and other HR functions as needed.

• Schedules candidate interviews, coordinates travel, books accommodations, and coordinates house hunting trips.
• Screens resumes and conducts initial phone screens to assess candidate qualifications as needed.
• Manages employee and candidate walk-ins.
• Receives and addresses candidate questions regarding company policies, procedures, and benefit plans.
• Coordinates background screening, license verification, and reference checks of candidates.
• Provides sourcing support to Talent Acquisition Partners as necessary.
• Manages recruiting calendar of events and coordinates recruitment events such as job fairs and open houses.
• Coordinates new hire onboarding, including review of company policies, collection and processing of new hire paperwork, and orientation sessions (meeting rooms, AV equipment, new hire packets, swag, and snacks).
• Coordinates division-level onboarding, partnering with department leaders and HR Business Partners to ensure a consistent and compliant experience across all business units.
• Supports vendor audits and credentialing requirements.
• May assist in maintaining immigration and visa documentation.
• Maintains and updates the candidate database and iCIMS ATS (applicant tracking system) to ensure data accuracy and system integrity.
• Maintains recruiting metrics; may capture recruitment, candidate, and employee data to support predictive analytics.
• Assists with weekly employment reports and trending against approved headcount budgets.
• May manage temporary employee population, including coordination with staffing agencies and tracking of temporary worker assignments.
• Supports Benefits, HR Administration, and other HR functions as needed.
• All other duties as assigned.

• Strong discretion and confidentiality
• Highly detail-oriented, organized, and capable of strong follow-through
• Ability to work independently and partner cross-functionally with department leaders, HR Business Partners, and EHS teams
• Professional appearance and demeanor
• Strong written and verbal communication skills
• Strong computer skills including Microsoft Office (Word, Excel, Outlook, PowerPoint), iCIMS, and PeopleSoft
• Experience with advanced sourcing techniques including Boolean search, LinkedIn Recruiter, and talent mapping
• Strong analytical and reporting skills, with the ability to compile and present recruiting metrics and workforce data
• Ability to facilitate onboarding, orientation, and training sessions with professionalism and clarity
• Knowledge of OSHA and workplace safety training compliance requirements preferred
• Position requires occasionally exerting up to 25 pounds of force; sedentary work involving primarily sitting

• Associate degree or equivalent combination of education and experience preferred.
• Five (5) or more years of progressive experience in Talent Acquisition, Recruiting, or HR Coordination, including hands-on experience with candidate sourcing, onboarding coordination, and HRIS/ATS system administration.
• Experience with applicant tracking, HR, or payroll systems; iCIMS experience strongly preferred.
• Experience in manufacturing, high-tech, or biotech industries preferred.

The HR Recruiting Coordinator provides advanced administrative, sourcing, and recruiting support to the Talent Acquisition Team. This role serves as a key resource for onboarding, departmental orientation, and new hire safety training coordination. This position also supports Benefits, HR Administration, and other HR functions as needed.

• Schedules candidate interviews, coordinates travel, books accommodations, and coordinates house hunting trips.
• Screens resumes and conducts initial phone screens to assess candidate qualifications as needed.
• Manages employee and candidate walk-ins.
• Receives and addresses candidate questions regarding company policies, procedures, and benefit plans.
• Coordinates background screening, license verification, and reference checks of candidates.
• Provides sourcing support to Talent Acquisition Partners as necessary.
• Manages recruiting calendar of events and coordinates recruitment events such as job fairs and open houses.
• Coordinates new hire onboarding, including review of company policies, collection and processing of new hire paperwork, and orientation sessions (meeting rooms, AV equipment, new hire packets, swag, and snacks).
• Coordinates division-level onboarding, partnering with department leaders and HR Business Partners to ensure a consistent and compliant experience across all business units.
• Supports vendor audits and credentialing requirements.
• May assist in maintaining immigration and visa documentation.
• Maintains and updates the candidate database and iCIMS ATS (applicant tracking system) to ensure data accuracy and system integrity.
• Maintains recruiting metrics; may capture recruitment, candidate, and employee data to support predictive analytics.
• Assists with weekly employment reports and trending against approved headcount budgets.
• May manage temporary employee population, including coordination with staffing agencies and tracking of temporary worker assignments.
• Supports Benefits, HR Administration, and other HR functions as needed.
• All other duties as assigned.

• Strong discretion and confidentiality
• Highly detail-oriented, organized, and capable of strong follow-through
• Ability to work independently and partner cross-functionally with department leaders, HR Business Partners, and EHS teams
• Professional appearance and demeanor
• Strong written and verbal communication skills
• Strong computer skills including Microsoft Office (Word, Excel, Outlook, PowerPoint), iCIMS, and PeopleSoft
• Experience with advanced sourcing techniques including Boolean search, LinkedIn Recruiter, and talent mapping
• Strong analytical and reporting skills, with the ability to compile and present recruiting metrics and workforce data
• Ability to facilitate onboarding, orientation, and training sessions with professionalism and clarity
• Knowledge of OSHA and workplace safety training compliance requirements preferred
• Position requires occasionally exerting up to 25 pounds of force; sedentary work involving primarily sitting

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