Executive Assistant to the Sr. Vice Chancellor & Provost

Louisiana State University

Apply on the company website

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

Position Type:

Department:

Work Location:

Pay Grade:

Job Description:

The Executive Assistant to the Senior Vice Chancellor for Academic Affairs & Provost provides dedicated scheduling and logistical support for the Senior Vice Chancellor for Academic Affairs & Provost. The position works under the guidance of the Director of Engagement and Planning and collaborates with the Office of Academic Affairs staff and campus partners to organize meetings, lunches, interviews, and other engagements. The position requires discretion, professionalism, sound judgment, strong organizational and communication skills, attention to detail, and the ability to manage changing priorities and sensitive information.

Job Responsibilities

Schedule and Meeting Logistics (75%):

• Manage the Provost’s calendar and daily schedule, including regular one-on-one meetings, special meeting requests, annual reviews, speaking engagements, and other appointments.

• Triage meeting requests with the Director, resolve conflicts, and protect time for preparation, desk work, travel, and breaks. Communicate schedule changes promptly and coordinate backup coverage with the Director.

• Triage speaking engagement requests in TeamDynamix (TDX). Confirm or deny requests and add details to the calendar.

• Schedule and organize small group lunches with faculty or departmental visits (about 2 a week). Handle all related invoices and logistical coordination, including reservations, catering, participant arrangements, purchasing documentation, and invoice processing in accordance with university procedures.
• Schedule Council of Deans meetings and arrange room setup, technology, and other meeting logistics. Gather meeting materials and PowerPoint presentations, as applicable, and ensure they are available for the meeting.
• Gather agendas, background information, presentations, and materials prepared by the Director and other contributors. The Director is responsible for preparing substantive materials, writing suggested remarks and talking points, and preparing the Provost for speaking engagements.
• Provide executive search scheduling support by sending out calendar invites, drafting schedules, making dinner reservations, confirming participants and locations, coordinating logistics, and facilitating interview arrangements under the Director’s guidance.

Office of Academic Affairs (OAA) Website Maintenance (15%):

• Use platform to maintain, edit, design, and publish OAA website pages in accordance with university standards and publishing procedures.
• Use SiteImprove regularly to identify and resolve dead links, typos, and other website quality issues. Review flagged pages for outdated information, verify needed corrections with the appropriate content owner, and confirm that updates resolve the identified issues.
• Format and organize pages for consistency, readability, and accessibility, following university branding, web design, and accessibility standards. Check links, page layout, and functionality before publishing changes.
• As time allows, review website usability and make functional changes that help visitors find information and navigate the site more easily. Improvements may include clearer navigation labels, better page organization, more useful links, and simpler paths to frequently requested information.

Event Assistance (5%):

Provide day-of-event support, which includes working after hours on weekday evenings approximately 5 times a year.

Other duties as assigned. (5%)

Additional Requirements

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree and 2 years of related or full-time job experience.

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

5 years of experience in managing the calendar or schedule for a senior leader at an institution of higher education or other organization.

Additional Job Description:

Special Instructions:

Skills Needed:

Preferred Skills:

Posting Date:

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information:

More jobs at Louisiana State University