Materials Management Supervisor

Cleveland Clinic · Florida Weston Hospital

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Join Cleveland Clinic Weston Hospital’s team of caregivers that remain on the leading edge of technology and education while consistently providing patient-centered healthcare. As part of Cleveland Clinic’s Florida region, Weston Hospital is recognized as one of the top hospitals in the Miami-Fort Lauderdale metro area and Florida. Here, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.   

Weston Hospital is looking to add a Materials Management Supervisor to the team who will direct the daily activities of the Materials department. In this role, you will manage the schedules for the entire department, including adjustments, as needed, as well as lead the linen team and support the dialysis team with their materials requests. You will perform cycle counts and physical inventories as well as use the Material Management Information System to order, track and deliver products. This role is integral to supporting Cleveland Clinic's mission and vision by ensuring the procurement of various medical supplies and equipment required for daily patient care, specifically in the procedural spaces such as Surgery, Endoscopy, Radiology and soon, the Cath Lab. This directly contributes to delivering exceptional patient care, a core tenet of our commitment to providing high-quality, patient-centered services. 

This position offers a great foundational area to learn the organization and site work in a collaborative way with a strong and supportive team. There are also a variety of opportunities to grow within the team and beyond based on experience, education and interests. 

A caregiver in this position works Monday-Friday from 7:00AM – 5:00PM. Flexibility with start and end times is needed. 

A caregiver who excels in this role will:  

• Supervise the storeroom, receiving and other Material Management activities in Manager’s absence. 

• Develop work schedule for technicians, assign tasks to caregivers and inspect work. 

• Complete caregiver performance reviews, establish department goals and organize processes. 

• Develop training and education process for department tasks. 

• Verify schedules vs. Kronos timekeeping records.  

• Serve as department timekeeper as needed. 

• Use a handheld computer device to calculate supply needs and inventory requirements. 

• Demonstrate use of TQI techniques and philosophies. 

• Seek to eliminate errors and consistently improve service to customers. 

• Enter data into Material Management Information System to record requisitions, receivers and returns. 

• Verify system information, take appropriate steps to reconcile and research errors to find causes. 

• Conduct audits of delivery locations. 

• Direct the delivery of supplies, equipment, forms, mail and other items to requesting locations. 

• Deliver emergency requests and overnight and next day deliveries promptly. 

• Supervise the receiving process, verify quantity and product information and compare it to the Purchase Order. 

• Notify supervisor of discrepancies and assist with reconciliation. 

• Investigate mis-shipped items and correct problems. 

• Maintain and readjust established par level information or exchange cart information to minimize shortages and maintain customer service levels. 

• Record signatures for delivery purposes, inspect packages for damage and report any damage. 

• Prepare outgoing packages and calculate and record shipping costs. 

• Count and verify supplies in inventory and report discrepancies. 

• Perform buyer duties as needed during buyer absences. 

• Rectify discrepancies in supply budgets. 

Minimum qualifications for the ideal future caregiver include:  

• High School Diploma or GED 

• Reliable transportation to travel to multiple sites 

Preferred qualifications for the ideal future caregiver include: 

• Bi-lingual Spanish, Creole or other language skills 

• Prior clinical experience 

Physical Requirements:

• Manual dexterity to operate office equipment.
• May require periods of sitting, standing and the ability to walk to various locations throughout the health system to attend meetings.
• Must have normal or corrected vision and be able to clearly communicate verbally by phone or in person.
• Must have own transportation due to travel to multiple sites.

Personal Protective Equipment:

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.

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