Accounts Payable Specialist
Darling Ingredients · Irving
The Accounts Payable Specialist is responsible for compiling and maintaining accounts payable records.
Essential Duties/Responsibilities
- Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
- Responsible for the day-to-day processing and reconciliation of invoices into the accounts payable system across all business units.
- Verifies and approves all invoices for payment. Ensures compliance with corporate approval levels and authorities.
- Ensures accurate data entry and consistent General Ledger account assignments.
- Prepares, audits and runs payments for check, ACH and wire transactions within JDE and external banking systems.
- Creates and maintains accounts payable payment calendar. Communicates to both internal and external customers.
- Assists in maintaining Supplier Master/Address Book in JDE system (addresses, name changes, banking information, etc.)
- Processes employee expense reports via Concur application.
- Analyzes Supplier accounts when appropriate, assists in maximizing payment terms and negotiates extended terms with Suppliers when necessary.
- Reconciles Supplier account statements and issues as they arise.
- Answers all internal and external accounts payable inquires and issues.
- Assists in monthly closings (reports, accruals, etc.)
- Prepares and submits year end 1099's.
- Maintains W-9 forms for all Supplier's.
- Processes Supplier Credit Applications.
- Performs office clerical duties such as filing, copying, scanning, faxing, FedEx shipments and mail distribution.
- Other duties as assigned
Minimum Qualifications
- Associate's degree in accounting, finance or related field with relevant work experience
Preferred Qualifications
- 3+ years of general accounting experience.
- Proficient in Microsoft Word, Excel and outlook.
- JDE experience is preferred.
- Organized, exceptional time management and communication skills (written and oral).
- Understands importance of confidentiality and integrity
Working Conditions and Physical Demands
- Occasional travel to off-site locations is required.
- Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment.
- Must occasionally stoop, kneel, crouch, crawl, and climb or balance.
- Must be able to communicate effectively.
- Requires the ability to frequently lift and/or move up to 10lbs.