Senior Billing Specialist
Hearst · Dallas
The Opportunity
Make sure every customer is billed accurately, completely and on time. As Senior Billing Specialist, you'll play a critical role at Homecare Homebase ensuring billing is properly reflected across Zuora and downstream accounting systems. Reporting to the Order-to-Cash leader, you'll execute subscription and services billing, validate contract-to-invoice accuracy, and make sure credits, rebills, adjustments and billing corrections are processed with the proper accounting impact in mind.
You're a detail-oriented billing professional with deep, hands-on Zuora billing expertise, strong accounting fundamentals and sound judgment on invoices, credit memos, debit memos, write-offs, cancellations, amendments, renewals and non-standard billing terms. You can read contracts, ask the right questions before billing, explain how billing actions affect accounts receivable, revenue, deferred revenue, tax and the general ledger, and partner across teams to resolve issues before they reach customers or financial close.
What You'll Do
End-to-End Billing Operations
- Own day-to-day, weekly and monthly customer billing activities in Zuora for SaaS subscriptions, implementation fees, professional services, usage or overage charges, renewals, amendments and one-time charges.
- Review executed contracts, order forms, amendments, renewals, cancellations and customer requests to determine correct billing treatment before invoices are generated.
- Prepare, validate and execute bill runs, invoice batches, credit memos, debit memos, rebills and billing corrections in accordance with the billing calendar and approval policies.
- Ensure invoice data accuracy, including product, rate plan, quantity, term, service period, billing frequency, discounts, payment terms, bill-to and sold-to information, purchase order details, tax treatment and invoice delivery requirements.
- Proactively identify billing errors, contract discrepancies, missing data and system issues before invoices are delivered to customers.
Zuora Billing Expertise & Data Integrity
- Serve as a hands-on Zuora Billing subject matter expert for customer accounts, subscriptions, amendments, cancellations, ramp deals, rate plans, charge segments, invoice schedules, billing batches, credit memos and debit memos.
- Maintain accurate customer, subscription and billing data in Zuora and ensure the system reflects executed contract terms and approved billing policies.
- Troubleshoot Zuora bill run errors, invoice generation issues, credit memo processing issues, billing holds, failed integrations and downstream ERP discrepancies.
- Partner with Accounting, Revenue Operations and systems teams to ensure Zuora billing activity aligns with Oracle Fusion and related order-to-cash systems.
- Support Zuora enhancements, testing, data cleanup and process improvements that improve billing accuracy, controls and scalability.
Credits, Adjustments & Accounting Impact
- Evaluate and process customer credits, service credits, concessions, debit memos, rebills, refunds, cancellations, write-offs and other billing adjustments in accordance with approval policies and documentation standards.
- Understand and explain the accounting impact of billing activity on accounts receivable, revenue, deferred revenue, contra-revenue, tax and general ledger account mapping.
- Partner with Revenue Accounting or Technical Accounting before processing credits, adjustments or non-standard billing items that may affect revenue recognition or financial reporting.
- Maintain clear, audit-ready documentation, approvals, support and rationale for all credits, rebills, write-offs and adjustments.
- Identify root causes of recurring billing corrections and recommend controls or process changes to prevent repeat issues.
Month-End Close, Reconciliations & Controls
- Prepare billing-related month-end close support, including invoice and credit memo summaries, billing exception reports, billing accrual support and reconciliations as required.
- Reconcile Zuora billing activity to Oracle Fusion and support tie-outs for accounts receivable, deferred revenue, unbilled items, billing holds and open billing exceptions.
- Research and resolve billing discrepancies, failed bill runs, unprocessed charges, unapplied credits and other exceptions within established close timelines.
- Support internal and external audit requests with complete, accurate and timely billing documentation.
- Follow control requirements for approvals, segregation of duties, invoice review, credit memo review, data changes and billing exception resolution.
Cross-Functional Partnership & Customer Support
- Work closely with Sales Operations, Legal, Customer Success, Implementations, Collections, FP&A, Revenue Accounting and Accounting to resolve order-to-cash issues.
- Translate contract terms and billing requirements into clear actions for internal teams and ensure handoffs are complete before billing is processed.
- Investigate customer billing inquiries and disputes; provide accurate explanations, support and resolution options in a professional and timely manner.
- Communicate risks, delays and billing exceptions early so issues are resolved before they affect customers, cash collection or financial close.
- Support cross-functional deal review for non-standard terms that affect billing setup, invoicing, credits, payment terms or accounting treatment.
Process Improvement & Leadership
- Create, maintain and improve SOPs, checklists and controls for Zuora billing, credit memos, debit memos, rebills, amendments, cancellations and month-end billing reporting.
- Recommend system and process improvements that reduce manual work, billing errors, customer disputes and rework.
- Lead root-cause analysis for recurring billing issues and partner with systems and operations teams to implement durable fixes.
- Provide quality review, coaching and support to Billing Specialists; set the standard for accuracy, documentation, accountability and customer service.
- Help build a scalable billing function focused on operational excellence, compliance, timely execution and continuous improvement.
What You'll Bring
Required Qualifications
- 5+ years of billing, order-to-cash, accounts receivable, revenue operations or subscription billing experience.
- 3+ years of hands-on Zuora Billing experience, including subscriptions, amendments, bill runs, invoice schedules, credit memos, debit memos and billing corrections.
- Strong accounting fundamentals, including working knowledge of accounts receivable, revenue, deferred revenue, contra-revenue, credits, write-offs, taxes and general ledger impacts.
- Ability to read and interpret contracts, order forms, renewals, amendments, cancellation terms, non-standard billing terms and customer-specific billing requirements.
- Advanced Excel skills and demonstrated experience reconciling large data sets across systems.
- Strong written and verbal communication skills, with the ability to explain billing and accounting issues to accounting and non-accounting stakeholders.
- High attention to detail, strong organization skills and the ability to meet deadlines in a high-volume, month-end close-driven environment.
Preferred Qualifications
- Bachelor's degree in Accounting, Finance, Business or a related field (equivalent relevant work experience considered).
- Experience in a SaaS, software, healthcare technology or recurring revenue environment.
- Experience with Oracle Fusion Cloud or a comparable ERP system.
- Experience supporting audits, maintaining internal controls and documenting approvals and support for billing transactions.
- Working knowledge of ASC 606 and partnership with Revenue Accounting.
Leadership Competencies
- Billing Precision: Delivers accurate, timely and complete invoices and billing adjustments with a strong ownership mindset.
- Zuora Ownership: Demonstrates deep hands-on capability in Zuora and understands how configuration decisions affect billing results.
- Accounting Judgment: Understands how invoices, credits, write-offs and adjustments affect revenue, AR, deferred revenue, tax and the GL.
- Controls Mindset: Follows approvals, documentation standards and audit-ready practices without sacrificing speed or service.
- Customer Orientation: Resolves billing inquiries with professionalism, clarity and a focus on both accuracy and client experience.
- Cross-Functional Communicator: Partners effectively across Accounting, Sales Operations, Legal, Customer Success, Collections and FP&A.
- Process Optimizer: Identifies recurring billing issues and improves processes, systems, checklists and controls to prevent rework.
- Accountable Team Player: Takes ownership of outcomes, escalates risks early and supports team members through review, coaching and knowledge sharing.
Success Metrics
- Bill runs, invoice delivery, credit memos, debit memos and rebills are completed accurately and on time in accordance with the billing and close calendars.
- Customer credits, adjustments, write-offs and rebills have documented approvals, correct accounting classification and audit-ready support.
- Zuora-to-Oracle billing reconciliations are completed monthly, with exceptions researched and resolved within agreed timelines.
- Billing rework, customer invoice disputes and preventable billing corrections decrease over time through root-cause resolution.
- Open billing tickets and customer inquiries are managed within service expectations and escalated appropriately when risks arise.
- Key billing SOPs and control checklists are documented, maintained and followed consistently.
- Internal and external audit requests are supported timely with no recurring findings related to billing documentation, approvals or controls.
Additional Information
Sponsorship: This position does not provide immigration sponsorship. Applicants must have the right to work in the U.S. without immigration sponsorship.
What You Can Expect From Us
We don't just help our clients succeed; we help our employees succeed. Competitive pay, robust benefits and professional development opportunities are a few of the many reasons Homecare Homebase is a great place to build your career.
- Meaningful work. Make a difference in the lives of clinicians and home-based care teams—and ultimately the patients they serve.
- Leaders who care. Work in a culture where leaders value, support and invest in their people.
- Flexibility. We value work-life balance and offer career opportunities designed to support life's changing demands.
- A company that gives back. Each year, Homecare Homebase supports charitable initiatives that align with our mission of empowering exceptional care and helping others in need.
Sound like a good fit? We'd love to hear from you.