Procurement Manager - (Field Only)

Catholic Relief Services · Tamale

Apply on the company website

Job Summary  

You will provide strategic management and oversight of Ghana Country Program systems and processes for local and international procurement of goods and services, with a primary base in Tamale, Ghana, to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to lead the quality, compliance, and efficiency of procurement and purchasing activities across CRS Ghana, ensuring stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

• Lead fully compliant procurement systems and operating procedures for the Ghana Country Office and organize procurement functions to support programming in Tamale and other CRS Ghana locations. Assess effectiveness and efficiency and lead continuous improvements. Ensure compliance with CRS procurement principles, standards, policies; donor regulations; and Ghana statutory requirements.
• Coordinate with program and operations departments to proactively assist with goods/services flow analysis and determine the appropriate supply chain modality, needs and quantity, quality and delivery requirements for goods, services and cash and voucher assistance (CVA). Maintain an up-to-date procurement plan for CRS Ghana and collaborate with budget holders to develop annual budget plans that meet procurement needs.
• Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money. Key activities include market assessment and price monitoring in Ghana, writing goods/services specifications, defining supplier evaluation criteria, organizing solicitation documents, running transparent and consistent bidding and vendor selection processes, preparation of contracts, etc.
• Ensure the highest level of transparency and integrity in the procurement function and prevent fraud during the procurement process. Conduct periodic procurement risk assessments and lead timely mitigation actions.
• Effectively manage talent and supervise procurement staff. Manage team dynamics and staff well-being. Provide coaching, strategically tailored individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
• Oversee and monitor relationships and transactions with suppliers and voucher vendors, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
• Monitor payment terms and schedules through maintenance of open order reports and oversee coordination with the finance team to ensure timely payments to vendors.
• Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee report preparation, consolidate reporting and analyze procurement data for management decision-making.

Preferred Qualifications 

• Master’s Degree in Business Administration or other relevant field preferred. Professional certifications a plus. 
• Professional certification is a plus. 
• Knowledge of international and national procurement regulations and local market conditions. 
• Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers. 
• Good knowledge of various donor procurement regulations (e.g. USAID, The Global Fund, EU, UN) 

Knowledge, Skills and Abilities 

• Staff management experience and abilities that are conducive to a learning environment. 
• Good knowledge of and experience in CVA programming and operational requirements.
• Proficient in MS Office packages (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) is highly desirable. 
• Strong planning, coordination, prioritization, and time management skills 
• Strong analytical skills with ability to make independent judgment and decisions 
• Ethical conduct in accordance with recognized professional and organizational codes of ethics 
• Proactive, resourceful, solutions-oriented and results-oriented 
• Strong negotiation, communication, and relationship management skills 

Required Languages: English required. Proficiency in local languages spoken in Northern Ghana is an added advantage.

Travel: Must be willing and able to travel up to 10% within Ghana, including field locations supported by the Tamale office.

Supervisory Responsibilities: Yes. The role will supervise procurement staff and provide managerial oversight for procurement performance, compliance, and team development.

Duty Station: Tamale

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. Catholic Relief Services works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality.  Catholic Relief Services’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.  We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to safeguarding children and vulnerable adults from abuse and exploitation.

CRS welcomes candidates from the countries and regions in which we work. In the event the successful candidate is an expatriate, the anticipated duration of the assignment is informed by a term limit, based on the type and level of the job and the needs of the agency.

CRS is committed to safeguarding program participants, community members, staff and volunteers from all forms of exploitation and abuse.  The successful candidate is expected to sign and adhere to CRS´ Code of Conduct.

CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

CRS is an Equal Opportunity Employer.

More jobs at Catholic Relief Services · Finance & Accounting jobs in Tamale