Executive - Export Shipping

Hayleys · LK

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Executive – Export Shipping

Job Summary:

The selected candidate will be responsible for overseeing and coordinating all aspects of export shipping operations at Alumex PLC, ensuring smooth execution of shipments through effective liaison with freight forwarders, customs authorities, and internal stakeholders, while ensuring compliance with all regulatory requirements and supporting the company's export objectives.

The main job functions of this position will include:

•  Coordinate export shipments with freight forwarders; schedule, track, and provide regular shipment status updates to relevant stakeholders.

•  Handle customs clearance procedures and ensure accurate and complete customs documentation for all export shipments.

•  Oversee TIEP (Temporary Import for Export Processing) processes, documentation, and MUD creation, ensuring full compliance with Sri Lankan export regulations.

•  Manage export licensing and post-export compliance with the Department of Imports and Exports Control, Ministry of Industries, and Sri Lanka Customs; obtain and renew export licences, verify licence validity and available quantities before shipment.

•  Accurately enter exported quantities for licence debiting in the Starlink system; follow up on CUSDEC validation and resolve discrepancies with the relevant authorities.

•  Prepare and verify export documentation including invoices, packing lists, and bills of lading to ensure accuracy and completeness.

•  Liaise with internal teams including Production, Key Accounts, Finance, and Warehouse to ensure timely preparation and dispatch of export orders.

•  Build and maintain strong relationships with freight forwarders, customs authorities, and third-party logistics partners; follow up on freight forwarder payments.

•  Proactively identify and resolve shipping-related challenges, discrepancies, and delays to ensure minimal disruption to operations.

•  Support continuous improvement initiatives to enhance shipping efficiency, reduce costs, and ensure adherence to international shipping standards.

The suitable candidate should possess:

•  A degree or professional qualification in Logistics, Supply Chain Management, International Trade, or a related field.

•  Minimum 2–3 years of experience in export shipping, freight forwarding, or a similar role within a manufacturing or trading environment.

•  Hands-on experience in customs documentation, TIEP processes, and international shipping regulations is essential.

•  Sound knowledge of Incoterms and international shipping agreements.

•  Familiarity with ERP systems related to shipping and logistics; experience with the Starlink system will be an added advantage.

•  Additional certifications in Freight Forwarding, Customs Compliance, or International Trade will be an advantage.

•  Proficiency in MS Office applications and logistics software.

•  Strong communication, negotiation, and coordination skills with the ability to work effectively with multiple internal and external stakeholders.

•  Ability to manage multiple shipments simultaneously and work under pressure to meet deadlines in a fast-paced environment.

The remuneration package for the above position is very competitive and performance driven. If you believe you possess the required competencies to succeed in this challenging role, please apply within 7 days of this publication by clicking on the advertisement.

Influencing will not have any bearing on the selection process, which is merit based.

Hayleys is an Equal Opportunity Employer.

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