Sr. Procurement & Contracts Specialist

State of Georgia · Atlanta · $50,983–$66,352 (stated in the posting)

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Explore a World of Opportunity with the State of Georgia!

We are the force that drives Georgia!
Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens!
Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career! 

Job Title:  

Agency:

Department of Public Health

Job Requisition ID:

Shift:

Compensation Details:

Job Description:

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Who We Are. We protect lives. The Georgia Department of Public Health (DPH) is the lead agency entrusted by the people of Georgia to protect lives and promote healthy lifestyles in communities throughout the state. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing for and responding to disasters.
What We Offer. As a member of the DPH team, you will join a group of passionate individuals dedicated to serving Georgians. Regardless of your role, you will contribute to protecting lives while enjoying a wide range of benefits.

• Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play.

• Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and the people of Georgia.  

• Work with a Dynamic and Diverse Team – Collaborate with employees who share ideas and leverage collective strengths. 

• Achieve Career Longevity – Take advantage of opportunities for learning and development that support a long-term career.

• Take Part in a Hands-on Working Culture – Work in a unique culture of active engagement and problem-solving, no matter your role.

• Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like yourself.

Job Summary: 

The Senior Procurement and Contracting Specialist serves as a lead professional responsible for managing complex procurement, contracting, contract administration, compliance, and related activities in support of the Georgia Department of Public Health's programs and operations.

Under the supervision of a Senior Procurement and Contracting manager, this position provides advanced procurement and contract administration expertise, contract and document analysis, strategic sourcing guidance, and technical consultation to internal stakeholders, staff, and business partners while ensuring compliance with applicable federal and state laws, regulations, policies, and procedures.

The position requires strong analytical, research, writing, contract review, negotiation, and stakeholder-management skills. Experience gained through procurement, contracting, contract administration, legal or paralegal services, legal operations, compliance, regulatory review, grants administration, or other work involving complex agreements and regulatory requirements may provide relevant and transferable experience for this role.

The Senior Procurement and Contracting Specialist works closely with program leadership, procurement professionals, legal counsel, vendors, governmental entities, and other stakeholders to develop, review, negotiate, administer, and maintain contracts and procurement documents and to identify and address contractual, compliance, regulatory, and operational issues.

Job Duties and Responsibilities:

• Lead and manage complex procurement and contracting activities throughout the full procurement and contract lifecycle, including procurement planning, research, strategic sourcing, solicitation development, document review, negotiation, contract development, execution, administration, amendment, renewal, and closeout.

• Draft, develop, review, analyze, and administer contracts, service-level agreements, procurement documents, and other contractual instruments for goods and services, using stakeholder-provided Contract Action Requests (CARs) to develop contract shells, amendments, renewals, extensions, and terminations.

• Review and analyze contractual language, terms and conditions, scopes of work, deliverables, responsibilities, and supporting documentation for accuracy, completeness, consistency, risk, and compliance with applicable requirements.

• Conduct research and analysis of applicable laws, regulations, policies, procedures, contractual requirements, and procurement standards and apply findings to procurement and contracting activities.

• Develop and execute leadership-developed procurement and contracting strategies that align with agency objectives and ensure compliance with applicable federal and state laws, regulations, policies, and procedures, including the Georgia Procurement Manual (GPM), grant regulations, and agency policies.

• Collaborate with internal and external stakeholders to define business and contractual requirements, evaluate sourcing and contracting options, facilitate vendor selection, support negotiations, and manage competitive procurement processes, including RFPs, RFQs, RFQCs, sole sources, and RFIs.

• Serve as a trusted advisor and primary procurement and contracting liaison to assigned divisions, programs, and business owners by providing guidance on procurement requirements, contractual documentation, sourcing strategies, contract administration, compliance, risk mitigation, and best practices.

• Partner with agency legal counsel and other subject-matter experts to identify and address contractual, compliance, regulatory, and operational issues and facilitate appropriate review, escalation, and resolution.

• Review procurement and contract documentation for accuracy, completeness, and compliance; identify risks, trends, discrepancies, and opportunities for operational improvement; and ensure appropriate documentation and record-retention requirements are maintained.

• Support contract negotiations and resolution of contractual issues by researching requirements, analyzing documentation, coordinating stakeholder input, documenting changes, and assisting with the development and revision of appropriate contract language.

• Apply strong legal, regulatory, contractual, or policy research and writing skills to analyze complex agreements and business requirements and communicate findings and recommendations to appropriate stakeholders.

• Identify and implement opportunities for standardization, strategic sourcing, cost savings, process improvement, risk reduction, and operational efficiencies through data analysis, supplier management, and effective use of procurement systems, tools, and technologies.

• Develop and maintain productive relationships with agency leadership, program staff, suppliers, legal counsel, governmental entities, and other stakeholders to support successful procurement and contracting outcomes.

• Prepare reports, performance metrics, management updates, contract and procurement analyses, correspondence, and other written materials; support audits, open-records requests, compliance reviews, and leadership reporting requirements.

• Provide leadership, mentoring, training, and technical guidance to procurement staff and stakeholders while supporting the development and maintenance of procurement procedures, contract templates, job aids, training materials, and continuous-improvement initiatives.

Minimum Qualifications:

Associate degree in business or related field from an accredited college or university and three (3) years of experience related to area of assignment; or one (1) year of experience required at the lower-level Busi Support Analyst 2 (GSP131). Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

Preferred Qualifications:

Preference may be given to candidates who demonstrate one or more of the following:

• Bachelor's degree or higher in business administration, public administration, law, legal studies, paralegal studies, supply chain management, finance, accounting, contract management, or a related field.

• Three (3) or more years of professional experience in procurement, contracting, contract administration, legal or paralegal services, legal operations, compliance, grants management, strategic sourcing, or a related field.

• Experience drafting, reviewing, analyzing, negotiating, or administering contracts, agreements, amendments, renewals, scopes of work, legal documents, or other complex business documents.

• Experience with legal research and writing, regulatory research, contract analysis, compliance review, document review, and interpretation of laws, regulations, policies, procedures, or contractual requirements.

• Experience working in legal departments, law firms, government, healthcare, procurement, contracting, compliance, or other regulated environments, including collaboration with attorneys, legal counsel, vendors, and business stakeholders.

• Knowledge of public procurement, competitive solicitations, contract administration, the Georgia Procurement Manual (GPM), State Purchasing Division (SPD) requirements, or comparable contracting requirements.

• Experience using Workday, Jaggaer, contract-management systems, or similar enterprise systems.

• Professional certification in procurement, contracting, paralegal/legal services, compliance, or a related discipline is preferred.

• Strong research, writing, analytical, negotiation, organizational, and document-review skills, with proficiency in Microsoft Office and collaboration tools.

Additional Information:

The DPH Commissioner and agency leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being. 

The use of physical activity breaks during the workday is authorized to support this philosophy and help employees meet their wellness goals. A maximum of 30 minutes of physical activity may be allocated per workday, typically in the form of two 15-minute breaks or one 30-minute break.

Employment Information:

State of Georgia employees are subject to the rules of the State Personnel Board regarding salary. DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) as valid. DPH will contact educational institutions to verify degrees, diplomas, licensures, and other relevant credentials. The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

Relocation assistance is not provided. In the event of an identified emergency, you may be required, as a term and condition of DPH employment, to assist in meeting the emergency responsibilities of the department. 

ADA Statement:

DPH is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request a reasonable accommodation for the application or interview process, email DPH-ADA@dph.ga.gov. 

DPH is an Equal Opportunity Employer

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Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview.  DPH will contact selected applicants to proceed with the application process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.

BENEFITS:

Standard Benefits for Full-Time Salaried Employees
 In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan (ERS GSEPS), deferred compensation, 13 paid holidays, vacation and sick leave, paid parental leave, dental, vision, long-term care, and life insurance.

Standard Benefits for Part-Time Employees

Part-time employees are eligible to participate in the Georgia Defined Contribution Plan and receive paid parental leave.

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department. 

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