Administrative Assistant

Marriott International · Jakarta

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JOB SUMMARY

Based in Indonesia, this position is to provide clerical and administrative support to the "Senior Director of Revenue Strategy, Indonesia & Malaysia", "Senior Director of Marketing, Indonesia & Malaysia", “Senior Director of Sales and Distribution, Indonesia & Malaysia” and “Senior Director of Finance Operations, Indonesia” to ensure seamless departmental operations and successful achievements of business goals and priorities.

• Well versed in calendar management, trip planning, and scheduling. Coordinate meeting invites, conference call invites and perform minute-taking.
• Facilitate visa applications for business travel.
• Perform administrative duties such as email correspondence, business letters, memorandum, incoming and outgoing mails, etc.
• Compile expense report and presentations for management review (i.e. Travel & Expenses Report by Concur).
• Document and communicate requests and enquiries to appropriate personnel and maintain confidentiality of information.
• Develop and maintain a proper filing system. Keep full record of departmental related documents and maintain strict confidence.
• Assist in preparing and developing internal communication emails, memos, and presentations.
• Research abstracts of information and supporting data in preparation for meetings, work projects, and reports.
• Formatting and distribution of meeting agendas and other documents.
• Effectively collaborate with people at all levels across functions in a diverse environment.
• Collaborate closely with the Human Resources Services team to monitor, maintain, and renew work visas and stay permits for expatriate associates within the Jakarta Area Office. 
• Partner with the Accounting team to track invoices and ensure timely processing of departmental payments. 
• Demonstrate the ability to work independently and collaboratively within cross-functional teams to support event planning, coordination, and execution, ensuring seamless delivery of corporate activities and initiatives. 
• Effectively liaise and coordinate with external vendors, agencies, and third-party service providers to achieve business objectives.

CANDIDATE PROFILE 

Education and Experience 

• Minimum 5 years’ relevant experience in large-scale corporations preferably experience with hospitality industry

Skills and Competencies

• Well-organized with the ability to multitask. 
• Self-motivated and able to work independently with minimal supervision.
• A good team player with approachable character, positive attitude and strong ownership.
• Excellent interpersonal and communication skills.
• Fluency in written and spoken English
• Proficiency in MS Word, Excel, PowerPoint, Outlook.

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates.  We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. 

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