FBS Coordinator I

Texas A&M University System · College Station · $45,000–$48,000 (stated in the posting)

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Agency

Department

A Glimpse of the Job

The Finance & Business Services Coordinator I, under general supervision, is responsible for processing a variety of general accounting/business tasks of Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel. Does not supervise others.

Essential Duties

Business Support

• May enter and review travel expense reports

• Meets established processing goals as directed

• May prepare and update standard reports

• May assist with account verification or reconciliation and research discrepancies

• May assist with gathering transaction data/information

Accounting/Documentation

• Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors

• Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors

• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

• Assigns commodity or account codes to requisitions and invoices as directed

• May review financial transactions for compliance

Customer Support

• May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions

• May coordinate a specialized task for one or more units

• May research and communicate policies and procedures to unit or departments

• May provide customer service

Department Use

• Communicates cash handling procedures, coordinating and approving cash handling activities
• Coordinates deposits and ensures the timely delivery of cash and checks to the appropriate offices, including the fiscal office and the Texas A&M Foundation
• Coordinates and assists with the processing of research participant payments, compiling accurate documentation and ensuring compliance with applicable requirements
• Coordinates and facilitates the processing of working fund requests
• Reviews working fund procedures with faculty to ensure compliance with university policies and regulations
• Meets with working fund custodians during each fund check-out and turn-in to verify proper handling, accountability, and adherence to established procedures

What You Need to Know

Salary: $45,000-$48,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.  

Required Education and Experience

• High School diploma or equivalent combination of education and experience
• Four years of related experience

Preferred Qualifications

•  Bachelor's degree in a related field
• Experience with excel and word processing
• Experience with financial management  

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.    

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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