Contract Coordinator – Personal Services Contract (PSK) Agreements

State of Oregon · Salem, Odot, Salem · $4,519–$6,904/month (stated in the posting)

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Job Description:

Procurement & Contract Specialist 1 – Contract Coordinator – Personal Services Contract (PSK) Agreements 
Oregon Department of Transportation 
Support Services Division – Procurement Office 

Salem 

The role: 

In this role, you’ll play a key part in developing, reviewing and processing a wide range of contracts including personal and professional services, goods, trade services and public improvement agreements. From the first request to final execution, you’ll ensure each contract meets state and federal requirements while supporting ODOT’s mission and strengthening relationships with our business partners. Apply today to join our team!

Most of this work may be conducted at a hybrid remote alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will be required to be performed at the Salem office building or comparable locations for in person training. Home office permanent work location is Salem, Oregon. Travel to and from permanent work location is not paid time, mileage and per diem is not reimbursed.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Review purchase requests and write solicitation documents that incorporate evaluation criteria.
• Recommend solicitation method based on the type of product or service needed.
• Collaborate with business partner to write description of deliverables, contract terms and conditions and risk.
• Write and administer bids or proposals required for the solicitation method used.
• Review final contract and agreement documents for compliance with procurement standards.
• Compile data, statistics and estimates to verify bid results.
• Update and monitor databases that track contracts and agreements.
• Investigate and resolve problems of contract performance and recommend price adjustments.
• Negotiate returns and credits, expedite orders, reschedule deliveries and cancel or negotiate orders.
• Attend trade shows and purchasing conventions to review trade publications and market trends.
• This position works in a typical office environment with occasional travel for work-related meetings, conferences, and training.
• Occasional travel in and out of Oregon to attend meetings, conferences and trainings as needed.
• Work in an office environment with hybrid work options available – in office once a week for trial service and training as required and may move to once a month for all-staff meetings or more for business needs.
• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Three (3) years’ paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support 

OR 

A bachelor’s degree will substitute for the experience. 

Note: A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience. 

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience in procurement or related field such as general business, accounting, contracts, purchasing or project administration support.
• Experience with a high level of detail and oversight reviewing and ensuring accuracy in a time sensitive environment.
• Experience monitoring and maintaining processes, following procedures, and ability to know when action is needed to be taken by you.
• Experience developing collaborative and cooperative relationships with peers, management and external customers.

How to apply:

• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter to Jonathan Miller, OPO Operations Manager.
    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-586-6863 or email ODOTRecruitmentNH@odot.oregon.gov

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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