Operations Project Mgmt. Specialist
Vertiv · Bologna
Job Description: Product Line Asset & Infrastructure Coordinator
Position Summary
The Product Line Asset & Infrastructure Coordinator is responsible for ensuring the visibility, availability, effective utilization and continuous improvement of Product Line testing assets and laboratory infrastructure across relevant Vertiv locations.
The role acts as the central coordination point between Engineering, Program Management, laboratory teams, site organizations, suppliers and contractors to support product development activities, infrastructure initiatives and long-term capability planning.
In addition to operational coordination, the position drives the adoption of digital tools, data-driven processes and AI-enabled solutions that improve resource planning, asset utilization, reporting and decision-making.
Key Responsibilities
1. Asset Visibility and Capacity Management
- Maintain a consolidated view of Product Line testing assets, laboratory facilities and related infrastructure across relevant Vertiv sites.
- Monitor asset availability, utilization, occupancy and planned allocations.
- Maintain accurate capacity planning information and provide visibility of current and future resource availability.
- Identify potential resource constraints and proactively facilitate resolution of capacity conflicts.
- Ensure stakeholders have access to reliable information regarding asset status, utilization trends and future capacity needs.
2. Project and Roadmap Support
- Collaborate with Program Managers, Project Managers and Engineering teams to align asset availability with development priorities and project schedules.
- Support product development planning by providing visibility into laboratory resource requirements, constraints and dependencies.
- Facilitate cross-functional discussions when competing priorities impact resource availability.
- Develop and maintain medium- and long-term forecasts of testing demand and infrastructure requirements.
- Support Product Line planning activities through data-driven assessment of future capability needs.
3. Infrastructure and Asset Improvement Coordination
- Coordinate initiatives related to upgrades, modifications and enhancement of laboratory assets and testing facilities.
- Support execution of infrastructure improvement projects, including equipment installations, electrical upgrades and facility-related works.
- Monitor implementation progress and ensure alignment among stakeholders involved in execution activities.
- Facilitate communication and issue resolution among Product Line teams, site functions, laboratory personnel and external partners.
- Support initiatives intended to increase laboratory capabilities, improve operational efficiency and remove infrastructure-related constraints.
4. Supplier, Contractor and Procurement Coordination
- Act as the primary coordination point for suppliers, contractors and service providers supporting Product Line testing assets and laboratory infrastructure at the Bologna site.
- Coordinate quotations, procurement activities, deliveries and implementation schedules.
- Collaborate with local counterparts at other Vertiv locations to ensure visibility and alignment on infrastructure-related activities affecting Product Line resources.
- Support tracking of CAPEX and OPEX initiatives associated with laboratory infrastructure and testing assets.
- Monitor procurement status, purchase requisitions and purchase orders, ensuring stakeholders maintain visibility of spending progress and future funding needs.
5. Digitalization, Analytics and Continuous Improvement
- Develop and maintain dashboards, reporting tools and data-driven solutions supporting asset management and capacity planning.
- Proactively identify and implement opportunities to improve the efficiency, transparency and effectiveness of resource allocation and infrastructure management processes.
- Promote the adoption of AI-based and digital solutions that enhance planning, monitoring, forecasting and decision-making capabilities.
- Define and continuously improve KPIs, analytics and reporting methodologies used to measure asset utilization, infrastructure performance and operational effectiveness.
- Drive a continuous improvement culture by introducing scalable solutions and innovative approaches that increase visibility and optimize resource utilization.
6. Reporting and Governance
- Provide periodic status updates to Product Line leadership regarding resource availability, infrastructure initiatives and strategic capacity outlooks.
- Communicate key risks, constraints, utilization trends and infrastructure project status to Product Line and Engineering leadership.
- Support governance activities through accurate reporting, performance metrics and fact-based decision support.
- Maintain consistent reporting practices that enable effective prioritization and resource allocation across the Product Line.
Preferred Qualifications
- Bachelor's degree in Engineering, Operations Management or a related technical field.
- Experience in laboratory environments, engineering operations, technical project coordination or infrastructure-related activities.
- Experience coordinating cross-functional stakeholders within a matrix organization.
- Familiarity with CAPEX/OPEX management and procurement processes.
- Strong planning, organizational and communication skills.
- Ability to manage multiple priorities and coordinate activities across multiple sites and functions.
- Strong analytical mindset and interest in digitalization, data-driven decision making and AI-enabled solutions.
- Fluent English.