Contract Receptionist

Beacon Roofing Supply · Greenwich

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QXO is a leading distributor and installer of building products serving an $800 billion market. The company’s mission is to modernize the building products industry through advanced technology and a best-in-class customer experience. QXO is North America’s largest distributor and installer of insulation, the second-largest distributor of roofing products, the second-largest publicly traded distributor of lumber and building materials, and the largest distributor of waterproofing products. The company is targeting $50 billion in annual revenue within the decade through accretive acquisitions and organic growth. For more information, visit QXO.com.

QXO is seeking a proactive, organized, and adaptable Front Office Receptionist to support daily office operations at our Greenwich, CT location. This individual will serve as the first point of contact for visitors and employees while helping ensure the office runs smoothly and efficiently. The ideal candidate has prior office experience, strong multitasking skills, and the ability to anticipate needs, solve problems independently, and adapt to changing priorities in a fast-paced environment. 

The standard weekly schedule for this position is on-site 7:30am-5:00pm, Monday-Friday, with flexibility to work additional hours as needed to support business operations, including occasional weekends for construction projects, MOR, board meetings, and other facility-related initiatives. 

• Greet visitors, clients, and employees in a professional and welcoming manner, ensuring a positive first impression. 

• Answer, screen, and direct incoming phone calls and respond to general inquiries. 

• Manage visitor sign-in procedures and coordinate with employees to ensure a smooth arrival experience. 

• Oversee incoming and outgoing mail, packages, and deliveries. 

• Ensure the office, reception area, conference rooms, kitchen, storage areas and shared spaces remain clean, organized, presentable, and properly stocked. 

• Monitor office supplies, kitchen inventory, and other shared resources, proactively placing orders, and replenishing items as needed. 

• Coordinate conference room scheduling, meeting set-up and clean-up logistics, and other day-to-day office needs. 

• Provide general administrative and operational support, proactively identifying areas where additional assistance and improvements may be needed. 

• Troubleshoot day-to-day office challenges, resolve routine issues independently, and coordinate with vendors or building management when necessary. 

• Manage competing priorities and respond to changing requests while maintaining attention to detail and a high level of service. 

• Prepare, maintain, and distribute recurring reports, including expense and inventory reporting. 

• Maintain accurate, up-to-date Standard Operating Procedures (SOPs) and ensure documentation reflects current processes and procedures. 

• Partner with contractors and vendors to coordinate day-to-day construction activities, monitor progress, and help ensure projects run smoothly with minimal disruption to business operations. 

• Previous experience in an office environment, preferably in a receptionist, administrative support, or office coordination role. 

• Strong organizational skills and the ability to multitask effectively while managing competing priorities. 

• Proactive mindset with the ability to anticipate needs, take initiative, and follow through on tasks without constant direction. 

• Strong problem-solving skills and the ability to exercise sound judgment when addressing day-to-day challenges. 

• Adaptability and agility to shift priorities quickly in a dynamic, fast-paced office environment. 

• Excellent verbal and written communication skills, with a professional and approachable demeanor. 

• Proficiency in Microsoft Office applications, particularly Teams, Outlook, Word, and Excel. 

• Strong attention to detail and a hands-on approach to maintaining a clean, organized, and well-stocked office environment. 

• Demonstrated reliability, accountability, and a strong sense of ownership over assigned tasks. 

• Ability to collaborate effectively with employees at all levels while maintaining professionalism, and handle sensitive and confidential information with discretion. 

• Strong attention to detail and the ability to manage detailed tasks accurately while maintaining a broader, big-picture perspective. 

• Ability to perform light physical tasks throughout the day, including lifting and moving packages, handling deliveries and mail, transporting boxes, organizing inventory, setting up and cleaning meeting rooms, and completing regular office walkthroughs. 

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation, national origin, age, disability, or any other protected status. 

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