Field & Warehouse Inventory Specialist

Asso.subsea · Elefsína

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Asso.subsea designs and delivers submarine cable installation and protection projects across international offshore and subsea markets, operating its own fleet of vessels and specialised subsea equipment. Equipment moves between the central warehouse in Elefsina, vessels, shipyards, project sites and third-party storage locations in Greece and abroad.

The Field & Warehouse Logistics Specialist supports the physical control and traceability of this equipment. The role carries out field inventories, verifies movements and records, reconciles physical findings with SAP and supporting Excel files, and works in the Elefsina warehouse between project deployments.

This role requires working abroad for approximately 6–8 months per year, on assignments lasting several weeks at a time, carrying out physical equipment inventories at vessels, shipyards and project sites.

Responsibilities

Field Inventories & Equipment Traceability (At Project Sites, Vessels & Shipyards Abroad)

• Carry out physical equipment inventories before project mobilization, during execution and after demobilization.
• Verify and document equipment movements between warehouses, project sites, vessels and shipyards, maintaining a traceable record for each movement.
• Match physical items to the corresponding SAP material / SAP equipment codes and check that equipment is correctly tagged.
• Identify, record and report discrepancies between physical items and system records, with photographic and written evidence where appropriate.
• Work with technical departments and project teams to investigate discrepancies and follow them through to resolution.
• Follow HSE requirements, safe working procedures and the rules of each vessel, shipyard or project site.

Central Warehouse Operations (Elefsina)

• Between field assignments, take part in daily operations such as goods receipt and checks, put-away, picking, packing and shipment preparation at the Elefsina warehouse.
• Support the physical movement of materials and equipment to and from projects in line with approved procedures.
• Participate in scheduled and ad hoc inventories, cycle counts and stock adjustments.
• Apply warehouse procedures and standards for quality, safe storage and preservation of equipment

Sap , Excel & Reporting

• Record and track equipment and stock movements in SAP and supporting Excel files, as required by the relevant process.
• Prepare and circulate inventory and discrepancy reports after field assignments.
• Contribute to accurate material and equipment master data by reporting errors or missing information to the responsible teams.
• Coordinate with internal departments, vessel teams and external partners on matters related to equipment records and movements.

Requirements

Education & Experience

• At least 2–3 years of experience in a warehouse, logistics or inventory management environment are required.

• Relevant vocational training or studies in logistics, warehouse operations or a related field are an asset.

Essential Skills & Availability

• Ability and willingness to travel internationally for approximately 6–8 months per year, with assignments lasting several weeks.
• Good written and spoken English for work on vessels, in shipyards and with international teams.
• Good command of Microsoft Office, particularly Excel and Outlook.
• Strong organizational skills, attention to detail and the ability to work independently during field assignments..
• Ability to record and report inventory findings accurately and objectively.

Additional Qualifications

• Experience with SAP or another ERP system (ideally MM/EWM modules).
• Experience in equipment inventories, asset tracking or fixed asset management.
• Experience in maritime, offshore, shipyard or industrial project environments.

Benefits

• Company Bus from central spots
• Private Health Insurance
• Fast-paced environment
• Specialization in a niche market
• Competitive compensation
• Continuous development opportunities

This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties and responsibilities or working conditions associated with the position. All the above are illustrative duties and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company. We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation

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