Administration Officer
Computershare · Wan Chai
Location: Wanchai, Hong Kong
In this office-based position you’ll experience a supportive approach to your wellbeing and continuous learning opportunities in our friendly and inclusive workplace. Find out more at computershare.com/flex.
We give you a world of potential
Computershare is a global financial administration company, employing over 12,000 people around the world. We provide services in over 20 countries to more than 16,000 clients and 75 million customers.
Within the Facilities team we manage the property, facilities and health & safety for all our colleagues, contractors, third party suppliers and clients on UCI premises.
A role you will love
This is a full-time, on-site role supporting the Facilities Manager in the delivery of facilities administration and workplace services. The role is responsible for ensuring the smooth day-to-day operation of the office, providing excellent customer service, managing access control and visitor administration, and maintaining a safe, secure, and well-presented workplace environment.
You will support facilities operations through vendor and contractor administration, purchase order and invoice processing, workplace inspections, and general office support. The role also assists with the coordination of internal projects, corporate events, Board Meetings, and VIP visits, while supporting the collection and reporting of ESG and other facilities-related data.
The successful candidate will be highly organized, proactive, and service-oriented, with the ability to effectively manage multiple priorities and build strong relationships with internal and external stakeholders.
Some other key accountabilities will include:
Manage access control administration, including employee access cards and visitor management
Coordinate and maintain contractor, consultant, landlord, and vendor records
Conduct workplace inspections and support facilities maintenance activities as assigned
Process purchase orders, invoices, and related administrative documentation
Maintain accurate facilities records, reports, and data
Assist with the collection, tracking, and reporting of ESG (Environmental, Social, and Governance) data
Coordinate meeting room bookings and room setup requirements, liaising with relevant stakeholders where required
Arrange catering and provide logistical support for internal meetings and events
Support the planning and execution of VIP visits, client events, and business functions
Perform other administrative and operational duties as required
Support ad hoc projects and tasks assigned by the Facilities Manager
What will you bring to the role?
Minimum 3 years of experience in office administration, facilities coordination, workplace services, or a similar role
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Knowledge of facilities management and office administration practices
Excellent organizational and problem-solving skills with the ability to manage multiple competing priorities
Strong interpersonal, customer service, and communication skills, both written and verbal
High attention to detail with a proactive and professional approach
Good understanding of workplace health, safety, and security requirements
Experience working within a commercial office environment
Ability to work independently while collaborating effectively with a broader team
Valid First Aid Certificate holder is highly preferred
Rewards designed for you
Flexible work to help you find the best balance between work and lifestyle.
Health and wellbeing rewards that can be tailored to support you and your family.
Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future.
And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visit computershare.com/careershub.