Legal Operations Coordinator

Chaos Industries · Washington · $88,000–$120,000 (stated in the posting)

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CHAOS Industries is redefining modern defense with a multi-product portfolio that gives the ultimate advantage—domain dominance. The company's products are powered by Coherent Distributed Networks (CDN™), empowering warfighters, commercial air operators, and border protection teams to act faster, adapt rapidly, and stay ahead of evolving threats. 

CHAOS Industries was founded in 2022 and has raised a total of $1 billion in funding from leading investors, including 8VC, Accel, and Valor Equity Partners. The company is headquartered in Los Angeles, with offices in Washington, D.C., San Francisco, San Diego, and London. For more information, please visit www.chaosinc.com.

Role Overview:

We're looking for a Legal Operations Coordinator to join our Legal team in Washington, D.C. Reporting to the Head of Legal Operations, you'll be the team's air traffic control: keeping legal requests moving, getting work to the right person, and making sure nothing stalls between intake, approval, and signature.

This is a hands-on role at the center of the Legal team's day-to-day, on a team that's still building. You'll work with a collaborative group to strengthen the processes and tools we've already put in place, and you'll also have the room to build new ones from the ground up. It's a great fit for someone early in their career who likes structure and follow-through, wants to always know where things stand, and is looking for real room to grow.

Responsibilities:

• Legal Requests & Triage:
  • Own the Legal requests queue day to day: log, categorize, and route each incoming request to the right owner
  • Act as air traffic control for the team, triaging requests by type and urgency and escalating time-sensitive items to the appropriate attorney
  • Track open requests through completion and send proactive status updates to requesters and Legal team members
  • Serve as a first point of contact for colleagues on how to engage Legal, pointing them to the right request type or resource
• Contract Lifecycle Management (CLM):
  • Build and maintain workflows in our CLM for intake, routing, approvals, and signature
  • Administer the platform: manage users and permissions, templates, and metadata, and keep contract records accurate and complete
  • Troubleshoot user issues and help colleagues navigate the CLM
• E-Signature:
  • Prepare and send e-signature envelopes in Docusign using approved templates and routing orders
  • Track documents pending signature, follow up with signatories, and resolve routing issues to keep execution on schedule
  • File fully executed documents in the Legal repository using established naming and filing conventions
• E-Billing & Outside Counsel:
  • Coordinate e-billing routing: direct outside counsel invoices to the right reviewers and approvers and track them through approval
  • Follow up on overdue approvals and flag billing discrepancies or missing information to the Legal team and Finance
  • Maintain outside counsel and vendor records, including matter details and billing contacts
• Corporate & Entity Management:
  • Maintain entity records, minute books, and officer and director lists
  • Track annual reports, franchise taxes, and registered agent renewals so nothing lapses
  • Help prepare board and stockholder consents and order good standing certificates as needed
• Administrative Support:
  • Maintain the Legal team's document repository, trackers, and shared drives
  • Help prepare routine reports on request volume, turnaround times, and outside counsel invoices
  • Keep process documentation and request instructions current as workflows change
  • Support Legal team and cross-functional initiatives, as a key stakeholder or by managing timelines, action items, and follow-ups
  • Provide notary services for company documents as needed (if commissioned)

Minimum Requirements:

• Bachelor's degree, or an equivalent combination of education and relevant experience
• 1–4 years of experience in an administrative, coordinator, or legal support role
• Highly organized, with strong attention to detail and reliable follow-through across many open items at once
• Clear, professional written and verbal communication with colleagues at all levels
• Comfortable learning new systems quickly, such as intake/ticketing tools, e-signature platforms, and Microsoft 365
• Good judgment on when to escalate, and high discretion handling confidential and commercially sensitive information
• Pick-up-the-broom mentality: no job is too big or too small

Preferred Requirements:

• Active notary public commission, or willingness to obtain one
• Experience CLM platform, Docusign, Onit Unity, or legal intake/ticketing tools
• Corporate paralegal experience, or familiarity with entity management tools and state filings
• Experience in a legal department, law firm, or aerospace/defense or government contracts environment
• Experience at a high-growth or technology company

Why CHAOS?

• Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
• Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
• Our Perks: Free daily lunch while you're working onsite, fully-stocked kitchen, unlimited PTO, casual dress code
• Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
• Team Growth: 500+ employees and counting across 5 global offices

The stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. 

Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated.

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