Project Management Specialist
Huda Beauty · Dubai
Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands. As a company, we are fueled by purpose and not profit, this allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
Summary: We are looking for a highly organized and proactive Project Management Specialist to support the execution of our fast-paced product launches. Based within the PPM department, this role plays a key coordination function across multiple teams by supporting timelines, tracking deliverables, facilitating communication, and ensuring projects move smoothly through the different development phases.
Working closely with the PPM Assistant Manager and cross-functional stakeholders, the PPMSpecialistwill help manage daily project activities from concept through launch, while ensuring accurate follow-up, visibility, and alignment across teams. This role is ideal for a detail-oriented and collaborative individual looking to grow within project management and product launch coordination in the beauty industry.
Essential Duties and Responsibilities:
Project Coordination & Execution
- Support the day-to-day coordination of new product launches across assigned categories, ensuring timelines and deliverables are tracked accurately
- Maintain and update project timelines in Asana, Huda Beauty’s internal project management software, ensuring tasks, milestones, and dependencies remain current
- Follow up with internal teams and external suppliers to collect updates and ensure actions are completed on time
- Assist in coordinating projects through the defined PPM phases (Exploration, Development, Execution) following Huda Beauty’s standardized processes
- Support launch feasibility assessments and project planning activities by gathering required information and timelines
- Coordinate internal meetings, prepare agendas, capture meeting minutes, and track action items through completion
- Monitor project progress and proactively flag delays, risks, or missing information to the Line Manager
- Proactively identify challenges or delays within projects and suggest possible solutions or next steps to the Line Manager for guidance and decision-making
Cross-Functional & Supplier Coordination
- Coordinate with cross-functional teams including Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets
- Support communication with suppliers and contract manufacturers to help ensure timelines and deliverables are respected
- Assist in gathering and organizing critical project information including BOMs, specifications, forecasts, production timelines, and shipping updates
- Work closely with Demand Planning and S&OP teams to support forecast tracking and purchase order coordination
- Help ensure project documentation and trackers are maintained accurately and consistently across platforms
Reporting, Documentation & Communication
- Prepare project updates, reports, presentations, and status summaries for internal stakeholders
- Support the preparation of launch review materials and leadership updates
- Track project risks, changes, and action items and ensure proper follow-up and documentation
- Respond to day-to-day project queries from internal and external stakeholders in a timely and professional manner
- Create clear and concise communication materials and emails with guidance from the Line Manager when required
Process Improvement & Operational Support
- Support the team in standardizing processes, templates, trackers, and documentation
- Assist in maintaining SOPs and documenting updated ways of working
- Contribute to process improvement and automation initiatives by identifying inefficiencies and proposing solutions
- Participate in postmortem launch reviews and help capture learnings and improvement opportunities
- Provide operational and administrative support to the broader PPM team as needed
Requirements
- 3-5 years of experience in project coordination, operations, supply chain, product development, or related fields, preferably within beauty, FMCG, or a fast-paced environment
- Bachelor’s degree in Project Management, Operations Management, Business Administration, Industrial / Manufacturing / Chemical Engineering, or related fields
- Strong organizational and time management skills with high attention to detail
- Ability to manage multiple priorities and work in a fast-paced environment
- Strong communication and collaboration skills with a team-oriented mindset
- Comfortable coordinating across multiple stakeholders and functions
- Proactive and solutions-oriented approach with willingness to learn and grow
- Working knowledge of Microsoft Office tools, particularly Excel and PowerPoint
- Comfortable using project management systems, ideally similar to Asana
- Fluent in English
Benefits
- Monthly “Self Love Days” – at company discretion
- Premium Medical/Dental/Vision coverage for employee plus dependents
- Monthly coaching sessions with our in-house Success Coach
- Employee discounts on all Huda Beauty products
- Quarterly product gifting
Huda Beauty is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodations at any point in the application or interview process, please let us know.
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