Logistics Senior Manager

Savola Group · EG

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Key Accountabilities:

Supervision of Subordinates

Organize and supervise the activities and work of subordinates to ensure that all work within Inbound Logistics, Bulking terminals, is carried out in an efficient manner which is consistent with operating procedures and organization policy.
Set the team goals and objectives in line with the management and the company’s goals.
Monitor workplace performance and lead training initiatives to improve employees.Budgets and Plans
Contribute to the preparation/submission the budget of the Inbound Logistics transportation, Bulking terminals 3PL storing tanks, and monitor financial performance (Expenses analyses) versus the budget so that the business is aware of anticipated costs/revenues and areas of unsatisfactory performance are identified.
Policies, Systems, Processes, & Procedures
Recommend improvements to policy and direct the implementation of instructions covering all areas of inbound logistics so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
Understanding customers and Internal audit requirements and meeting their objectives.
Day-To-Day Operations
Supervises the day-to-day operations of inbound logistics to ensure that work processes are implemented as designed and comply with established policies, processes and procedures.

Bulking Terminals Specific Accountabilities

Leading the Inbound logistics team on
Contacting the supplier to get the vessel’s nomination which includes how much it will load, contracts and the Q88 based on the charter party (a contract between the supplier and ship owner) 15 days before agreed upon shipping date.
Create the ACID numbers on Nafeza (Egyptian Portal for Foreign Trade) before cargo loading date, according to shipments info. on proforma invoices.
Sharing with the supplier the documents of shipping and documents of instructions for the cargo to shipped. And with the insurance company the related documents to create the insurance policies for the cargo to be shipped on external vessels and storage sites inside Egypt, a copy of the vessel’s insurance is sent to the broker for customs clearance process.
Contacting the shipping agency to get the ETA update to estimate the vessel’s arrival time.
Collecting title documents from the bank along with Form 4, and handing over an original copy of bill of lading to the shipping agent, form 4, the second original copy of B/L along with certificate of origin and invoices to the broker. The third original copy of B/L is kept with the Inbound logistics dept. in case there was a claim with the insurance company for shortages or damages.
Make a clear plan with all the stakeholder to receive the shipments with zero demurrage cost.
Follow up with all internal & external concerned parties (Planning, Refineries, foreign Suppliers, B2B Sales, Clearance office, Export and import authority, NAFSA, etc..) to ensure smooth oil transfer to the factory on time and according to the agreed Production/Sales plan.
Manage 30 owned oil tanks at terminals with total storage capacity 36,000 tons (35 tanks with cap 48,500 MT after 2024 raising capacity project) and about 55,000 Mt storage in 3PL tanks to ensure the availability for storage tank spaces in terminals& receiving different oil types separately to avoid oil contamination.
Follow up the maintenance of 16 owned tankers & the oil tanks and applying the AM and PM with the coordinating with the engineering team.
Arranging with the Health authority to check our tanks before receiving the cargo to ensure that tanks are in good condition to receive oils from vessels and stored in tanks.
Ensure the availability of storage space for the received oil whether in Savola tanks through vessels measurements by SGS surveyors to receive oil or negotiate deals with external companies to rent tanks to store our oil to get space and low prices.
Managing with third party companies (El wattania – Arma – I.O.I – Allseed grain – MI gob) for supplying oil to and from them.
Managing the oil logistics from terminals to the plant as well as from terminals to B2B customer and from the Plant to B2B customers for the refined oils with respect to the customer dispatch plan.
Follow up the QCL results and SME requirements of oil samples to make sure that the received oil quantity is up to standard.
Developing new service providers (Logistics transportation Contractors,3PL tanks inside and outside the terminals customs clearance offices)
Working hand to hand with customs clearance offices to reduce the clearance and COC lead time.
Managing receiving 550,000 tons of raw oils from different types (local &overseas)
Dealing and follow up the foreign suppliers in terms of (shipping documents, ETD& ETA vessels all the showstoppers, MTS system) to ensure the effectiveness for the whole process.

Planning
Set the oil planning system according to the rolling sales & production forecast.
Follow up the delivery schedules of the oil to ensure that it match with the plan and be proactive in case of any deviation that may affect the production activities.
Coordinate with product developing teams in order to plan for the new items.

Outsourcing

Managing & controlling the inbound outsourcing operation from ordering stage until receiving of physical goods.

Projects

Supervise & contribute to the implementation of the new projects to ensure that the project cycle is completed, meeting agreed project parameters (cost budget, timelines, scope and quality), standards and objectives.

Continuous Improvement

Stimulate subordinates and contribute to the identification of opportunities for continuous improvement of section systems, processes and practices taking into account ‘international best practice’, improvement of business processes, cost reduction and productivity improvement.

Reporting

Supervise the preparation of timely and accurate reports of the Inbound logistics Bulking terminals to meet AICE and department requirements, policies and standards.
Present regular reports on a daily, weekly, and monthly basis.

Health, Safety, & Environment
Monitor the adherence to all relevant safety and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.

Related Assignments

Perform other related duties or assignments as directed.

Internal Communication:

Sales B2C , B2B, Export

Branches warehouses

Production

QHSE

Engineering

Purchasing

Human Resources

External Communication:

Vehicles & Equipment Suppliers

Contractors Warehousing and Transportation

Insurance Company

External Maintenance & Manufacturing Workshops

Qualifications, Experience, & Skills

Education: Bachelor’s degree in preferably Engineering, or relevant field , Office and ERP system experience.
Language: English and Arabic.

Experience:

Minimum 8 years’ relevant experience in Warehousing, Distribution and Fleet management including at least 4 years in positions of progressively increasing managerial responsibilities

The purpose of the job is to lead and implement operational policies and procedures as follows: -Bulking terminals staff according to company policy to achieve the targets and goals. -(Overseeing / Receiving / customs clearance oils from vessels – Dispatching oils – transferring oils to the factories (B2B & B2C), -Storing oil outside on 3PL tanks.

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