Workplace Facilities Administration Associate
Reckitt
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- Workplace Facilities Administration Associate
- City: Kingston upon Hull
- We are Reckitt
- Home to the world's best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.
- Facilities
Our Workplace and Facilities Management team plays a pivotal role in creating and delivering a positive and successful employee experience across our real estate portfolio. We're proud of how our sustainability efforts minimise energy consumption, reduce waste and promote ecofriendly practices, all while orchestrating best-in-class facilities for our people. We're here to create inspiring spaces that our people want to be in, providing a conducive, inclusive and productive work environment, always thinking about workflow efficiency, employee comfort and collaboration. Our team optimises the use of physical spaces, ensuring that we align with organisational goals. This can include defining and evolving our workplace strategy, managing office layouts, seating arrangements, meeting rooms and the associated services required to ensure the successful day-to-day operation of our facilities including the physical assets such as furniture, equipment, and infrastructure.
About the role
Role Purpose: Supporting the Workplace, Facilities & Real Estate Team with Contracts and Facilities Administrative Support.
The Workplace, Facilities & Real Estate Contracts & Admin Associate provides essential financial, administrative and operational support to ensure the smooth running of Workplace, Facilities & Real Estate services. The role supports budget management, CapEx projects, procurement, invoice processing, contract administration and general office operations.
It is a key role in maintaining efficient facility services and compliance.
Your responsibilities
Financial Administration
- Process purchase orders, invoices and goods receipting in line with company finance policies.
- Track expenditure against budgets and support monthly financial reporting.
- Assist with forecasting, accruals and cost analysis for WRFES budgets.
- Liaise with suppliers and the finance team to resolve billing queries.
- Working alongside the WFRES team for raising and recording of CapEx documentation in relation to Project Works for WFRES for submission for approval
Facilities Administration
- Maintain and update the Workplace & Facilities monthly scorecard
- Updating of headcount tracker and occupancy reporting data.
- Helping with the tracking of Quality One (compliance documentation)
- Support with site events that require a Workplace & Facilities Support
- Support in the preparation and issuing of site communications that relates to maintenance/project works
- Preparation of presentation/word documentation to support WFRES
Key challenges
- Handling invoices, raising PO’s and dealing with supplier queries within tight monthly deadlines while ensuring accuracy and compliance.
- Ensuring all financial, compliance and operational records are up to date and audit‑ready requires strong attention to detail and consistent follow‑through.
- The experience we're looking for
Skills and experience
- Experience in finance and administrative support roles
- Strong organisational skillset and attention to detail
- Proficient in use of Microsoft office tools and relevant business systems
- Excellent communication and stakeholder management skills.
- Attention to detail and ability to work to deadlines
Technical and professional qualifications
Experience within Workplace, Facilities Management, Real Estate or similar
Personal Attributes
- Proactive & helpful approach
- Reliable, accountable, and consistent
- Collaborative team player
- Able to always maintain confidentiality and professionalism
- The skills for success
Administration, Facilities, Expenditure Management, Capex, Compliance, Financial reporting, Organizational skills, Communication and influencing skills, Attention to detail, Analytical and problem-solving skills, Customer service skills.
- What we offer
- With inclusion at the heart of everything we do, working alongside our four global Employee Resource Groups, we support our people at every step of their career journey, helping them to succeed in their own individual way. We invest in the wellbeing of our people through parental benefits, an Employee Assistance Program to promote mental health, and life insurance for all employees globally. We have a range of other benefits in line with the local market. Through our global share plans we offer the opportunity to save and share in Reckitt's potential future successes. For eligible roles, we also offer short-term incentives to recognise, appreciate and reward your work for delivering outstanding results. You will be rewarded in line with Reckitt's pay for performance philosophy.
- Equality
- We recognise that in real life, great people don't always 'tick all the boxes'. That's why we hire for potential as well as experience. Even if you don't meet every point on the job description, if this role and our company feels like a good fit for you, we still want to hear from you. All qualified applicants will receive consideration for employment without regard to age, disability or medical condition; colour, ethnicity, race, citizenship, and national origin; religion, faith; pregnancy, family status and caring responsibilities; sexual orientation; sex, gender identity, gender expression, and transgender identity; protected veteran status; size or any other basis protected by appropriate law.