Executive Productivity And AI Associate
HSBC · Kowloon City
We are currently seeking a high calibre professional to join our team as a Executive Productivity And AI Associate.
In this role you will:
Executive Support & Office Management
- Manage a complex global calendar across multiple time zones.
- Coordinate meetings, workshops, executive briefings, and external engagements.
- Manage travel, logistics, expenses, and administrative processes.
- Prepare meeting agendas, briefing materials, and follow-up actions.
- Monitor and prioritize communications, ensuring timely responses and stakeholder engagement.
- Maintain strong relationships with senior internal and external stakeholders.
AI-Powered Productivity & Automation
- Apply AI tools and copilots to improve executive productivity and operational efficiency.
- Design and implement AI-enabled workflows for recurring activities.
- Develop prompt libraries, knowledge repositories, and agent-based solutions.
- Automate meeting preparation, action tracking, stakeholder follow-ups, and reporting processes.
- Continuously identify opportunities to eliminate low-value administrative work.
- Act as a testbed for emerging EA productivity technologies and AI capabilities.
Continuous Improvement
- Challenge existing EA ways of working and identify opportunities for improvement.
- Build reusable EA processes that can scale across the organization.
- Develop expertise in EA AI tools and share best practices with colleagues.
- Actively seek to redesign and automate aspects of their own role.
To be successful you will need:
- Experience supporting senior executives in a fast-paced environment.
- Strong organizational and stakeholder management skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple priorities simultaneously.
- Strong problem-solving and critical thinking skills.
- High degree of discretion and professionalism.
Preferred Experience:
- Experience using AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or equivalent platforms.
- Experience with workflow automation tools.
- Experience preparing executive presentations and briefings.
- Experience in technology, innovation, financial services, consulting, or strategy environments.
- Familiarity with project management and operational governance processes.