Junior Associate Billing Support

Publicis Groupe · San José

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Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients. In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

To provide support with monthly billing processes for US or Canadian Agencies on the scope, according to Publicis’ policies (Janus) as well as corporate instructions.  

• Job Lifecycle Management: Oversee the full lifecycle of jobs, from creation to closure—both in terms of time tracking and financial reconciliation—ensuring accuracy and efficiency in job administration.

• Financial & Progress Reporting: Generate and analyze reports related to Work in Progress (WIP), billing status, and overall financial performance to support informed decision-making and project transparency.

• Billing Oversight: Prepare draft billing documents and coordinate final billing approvals, ensuring timely and accurate invoicing in alignment with client agreements and project milestones.

• Work in Progress Transfers: Execute accurate transfers of labor and material costs within WIP accounts, maintaining financial integrity and traceability across projects.

• Mass approvals of timesheets: Execute mass approvals of timesheets when required.

• Studies related to Business Administration, Finance, Accounting or Industrial Engineering.

• From 1 to 2 years of Billing experience.

• B2 English level (oral and written skills).

• Job Lifecycle Management: Oversee the full lifecycle of jobs, from creation to closure—both in terms of time tracking and financial reconciliation—ensuring accuracy and efficiency in job administration.

• Financial & Progress Reporting: Generate and analyze reports related to Work in Progress (WIP), billing status, and overall financial performance to support informed decision-making and project transparency.

• Billing Oversight: Prepare draft billing documents and coordinate final billing approvals, ensuring timely and accurate invoicing in alignment with client agreements and project milestones.

• Work in Progress Transfers: Execute accurate transfers of labor and material costs within WIP accounts, maintaining financial integrity and traceability across projects.

• Mass approvals of timesheets: Execute mass approvals of timesheets when required.

• Studies related to Business Administration, Finance, Accounting or Industrial Engineering.

• From 1 to 2 years of Billing experience.

• B2 English level (oral and written skills).

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