Executive Assistant
Airbus · Hong Kong
Job Description:
CONTEXT OF THE POSITION…
The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control. Additionally supports various critical transversal projects on behalf of the Managing Director.
ACCOUNTABILITY
Core Responsibilities & Accountabilities
1. Executive Preparation & Strategic Governance- HQ & Executive Reporting: Coordinates content and briefings preparation for critical headquarters-level reviews (e.g., Regional Business Reviews, CEO Reviews) and external executive engagements.
- Governance Support: Coordinate Board of Directors (BoD) meeting preparation and CEO review meetings; collaborate with the CFO on Internal Control Self-Assessment (ICSA) and governance activities.
- Executive Committee Management: Independently interface with Executive Committee (ExCom) offices to prepare status reports and track action items.
- Executive Meetings: Manage weekly executive management (XMT), record key deliverables, and maintain accountability logs for headquarters and leadership teams.
- Executive Representation: Accompany the Managing Director/CEO to key external events, customer meetings, and industry exhibitions.
- Project Focal Point: Act as the lead coordinator for cross-functional initiatives involving department heads and European regional/HQ counterparts.
- Company Initiatives: Drive key assignments on behalf of the GM/MD, including regional sustainability initiatives and special ad-hoc projects.
- Event Oversight: Lead or support the organization of major strategic events, airshows, and leadership workshops.
- Strategic Alignment: Participate in bi-annual strategy workshops to select and prioritize annual key deliverables.
- Supervision: Manage the Secretary Assistant to delegate calendar management, agenda planning, and complex travel logistics.
- Team Facilitation: Serve as a bridge within the China leadership team to promote collaboration, positive working dynamics, and smooth operational flow.
Key Requirements & Qualification Profile
-Education
Bachelor’s degree in Business Administration, Management, Economics, or Leadership
-Languages
• English: Full professional proficiency (written & verbal)
• Mandarin: Strong advantage (given the China/AH scope)
--Technical & Tools
Proficiency in G-Suite (Google Workspace: Docs, Sheets, Slides, Drive)
Executive Presence
Ability to communicate articulately and confidentially across all hierarchy levels up to Group Executive Level
-Key Soft Skills
Proactive, resourceful, analytical, meticulous, flexible, high level of integrity and confidentiality
Ideal Candidate Profile Summary
- Thrives at the intersection of business strategy, governance, and daily executive support.
- Ideally has prior experience operating within complex, multinational environments (specifically bridging European headquarters and China operations).
- Can comfortably shift between detail-oriented administration (governance reports, meeting minutes) and strategic representation (interfacing with Company executives and external partners
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus Helicopters China HK LimitedEmployment Type:
Permanent-------
Experience Level:
Entry LevelJob Family:
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