Junior Event Associate
Intercontinental Exchange · New York City · $55,000–$70,000 (stated in the posting)
Intercontinental Exchange (ICE) hosts and participates in conferences, webinars, and industry forums that bring together corporate leaders and market participants from around the world. We are seeking an organized and detail-oriented Junior Event Associate to support the planning and execution of events for our Fixed Income & Data Services (FIDS) and Exchange businesses. This role will assist with the coordination and delivery of digital and in-person events across the U.S. and EMEA and will play an important role in ensuring a seamless experience for attendees, stakeholders, and partners. The position will support hosted events, sponsored conferences, webinars, and other marketing programs, helping manage logistics, communications, registrations, and event operations. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment. Strong attention to detail, excellent communication skills, and a passion for creating exceptional event experiences are essential.
Responsibilities
- Assist with the planning, coordination, and execution of logistical and operational aspects of digital and in-person events.
- Support the delivery of hosted events, sponsored conferences, and webinars to ensure a high-quality attendee experience.
- Coordinate event logistics, including registrations, attendee communications, venue details, catering, audiovisual requirements, and event materials.
- Collaborate with internal stakeholders and external vendors to support event planning and execution.
- Help maintain and enhance the ICE brand presence across all events and marketing initiatives.
- Assist in managing event timelines, project plans, and deliverables to ensure deadlines are met.
- Support the negotiation and coordination of event-related services with venues, hotels, caterers, and other vendors in partnership with procurement and senior team members.
- Partner with Growth Marketing, Social, and Content teams to promote events and extend the value of event content.
- Track event expenses, assist with budget management, and maintain accurate event records and reporting.
- Provide responsive support to business units, clients, vendors, and event attendees, ensuring timely communication and issue resolution.
- Identify opportunities to improve event processes, efficiencies, and attendee experiences.
- Assist with post-event reporting, feedback collection, and lessons-learned initiatives.
- Assist with packing and shipping to and from events
Knowledge and Experience
- Bachelor's degree preferred.
- 1+ years of experience in event coordination, marketing, hospitality, administrative support, or a related field.
- Positive attitude and strong interpersonal skills with a customer-service mindset.
- Experience supporting webinars, virtual events, or online meeting platforms preferred.
- Strong organizational and time-management skills with the ability to prioritize multiple projects and deadlines.
- Excellent verbal and written communication skills.
- Ability to build and maintain positive relationships with internal teams, clients, vendors, and other stakeholders.
- Strong attention to detail and problem-solving skills.
- Experience with content development, agenda coordination, or event communications is a plus.
- Ability to work effectively in a collaborative and cross-functional environment.
- Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word.
- Experience using ON24, Zoom, Eloqua, Salesforce, Monday.com, or similar event and marketing platforms is a plus.
New York Base Salary Range
The expected base salary for this role, if located in New York, is between $55,000 - 70,000 USD. The base salary range does not include Intercontinental Exchange’s incentive compensation. While we provide this range as general guidance, at ICE we compensate employees based on the skillset and experience of the individual. Regular full-time ICE employees are eligible for a suite of competitive employee benefits, including healthcare coverage (medical, dental and vision), a 401(k) plan, life insurance, time off, and paid leave for qualifying circumstances.
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