Recruiting Coordinator
Navan · New York City · $22–$48/hr (stated in the posting)
Ready to be the behind-the-scenes magic that makes Navan's hiring process shine? As a Recruiting Coordinator, you'll be the ultimate interview orchestrator, balancing complex schedules like a pro and making sure every candidate feels like a VIP. You’ll partner with recruiters and hiring managers, streamlining processes and bringing operational efficiency to new heights. We're looking for a calendar Tetris Master with a love for details and a knack for creative problem-solving. If you’re someone who thrives on delivering a stellar candidate experience and loves keeping things organized, we want you!
This role will be hybrid, based in New York.
What You’ll Do:
- Manage full-cycle coordination of candidate interviews, including scheduling, travel arrangements, and logistics for both virtual and onsite interviews
- Roll out the red carpet for candidates, making sure their experience is smooth, engaging, and unforgettable
- Own your workflow and partner with recruiters, executive assistants, and hiring teams to deliver top-notch results
- Drive process improvements, taking recruiting coordination and leading into onboarding to the next level through thoughtful operational improvements and automation
- Become the candidate experience guru for your teams, advising and supporting recruiting and hiring managers with your expertise
- Provide a white-glove service to both internal stakeholders and candidates, ensuring everyone feels valued and informed
- Learn and support workflows as it relates to the Recruiting and Operations: offer letter creation, background checks, onboarding tasks, and talent processes.
- Learn skills that extend beyond Recruiting Coordination and prepare you for what’s next in the Talent and People organization
- Partner closely with full-cycle recruiters and in-house business leaders to align hiring strategies and ensure seamless execution
- Hold cross-functional responsibilities spanning recruiting coordination and people operations to support end-to-end talent initiatives
What We’re Looking For:
- 1–2+ years of recruiting coordination experience, with a proven ability to solve complex scheduling challenges under pressure
- Exceptional organizational skills with a knack for juggling multiple priorities seamlessly
- Hands-on experience with modern recruiting tech stacks (e.g., Greenhouse, ModernLoop, Metaview)
- Stellar interpersonal and communication skills focused on delivering a high-touch experience for candidates and hiring teams
- High adaptability and agility to thrive in dynamic, rapidly changing environments
- Strong relationship builder capable of engaging effectively with internal and external stakeholders
- Solutions-oriented mindset with a passion for customer service and operational excellence
For roles with on-target-earnings (OTE), the pay range includes both base salary and target incentive compensation. Target incentive compensation for some roles may include a ramping draw period. Compensation is higher for those who exceed targets. Candidates may receive more information from the recruiter.
Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.
Human oversight: Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.
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Your rights: If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.