Equal Opportunity Program Assistant at the Office of Equal Opportunity and Title IX
AUB · Lebanon
- Job Title: Equal Opportunity Program Assistant
- Department: Office of Equal Opportunity and Title IX
- Grade: 12
Basic Functions: Responsible for drafting reports and proposals; training faculty, staff, and students; overseeing closely the Student Committee planning of and implementation of activities; transcribing interviews; taking minutes; assisting in setting up university processes; in addition to drafting policies related to Equal Opportunity/Title IX.
1. Duties Performed:
- Assists in the drafting of strategic plans for the Equal Opportunity/Title IX.
- Assists in the coordination and the implementation of strategic plans.
- Maintains the Equal Opportunity/Title IX websites and safe reporting system up to date.
- Follows up on Equal Opportunity related activities and initiatives.
- Oversees the social media platform of the Equal Opportunity/Title IX.
- Assists in the drafting of annual reports.
- Assists in the organization and delivery of trainings.
- Generates timely accurate compliance reports.
- Assists in the preparation and offering of orientation sessions to students.
- Transcribes timely and accurately investigation interviews, resolution meetings and notes.
- Drafts correspondence for supervisor’s review and signature.
- Participates in the planning and the implementation of the Student Committee activities throughout the year.
- Assists in the drafting of policies and procedures, including researching best practices.
- Prepares a variety of statistical or tabulated reports as required and according to specific instructions.
- Assists in the preparation of presentations.
- Drafts proposals as needed.
- Generates, receives and maintains confidential and sensitive files, information and reports and ensure security of files.
- Collects data from primary or secondary data sources.
- Develops and maintains databases, data collection systems, data analytics and other strategies that optimize statistical efficiency and quality.
- Performs analysis to assess the quality and meaning of data including identifying, analyzing and interpreting trends or patterns in complex data sets.
- Prepares reports for the management stating trends, patterns, and predictions using relevant data.
- Assists in other related duties if needed.
2. Work Contacts:
Regular contact with AUB community.
3. Independence of Operation:
- Reports to the Equal Opportunity Officer and Title IX Coordinator.
- Works according to established policies and professional standards. Completed work is subject to subsequent review.
4. Supervisory Responsibility:
None.
5. Physical Effort:
Slight physical effort involving mainly sitting and the use of personal computer.
6. Work Conditions:
Clean and pleasant.
7. Minimum Requirements:
- Master's degree plus 1 year of relevant work experience.
- Confidentiality of sensitive information.
- Strong communication, interpersonal, and organizational skills.
- Attention to details.
- Excellent time management and communication skills.
- Strong ability to communicate effectively to individuals at varying levels within the organization, both verbally and in writing.
- Excellent familiarity with commonly used word processing, spreadsheet, Canva, social media, and database software packages.
- Strong ability to prioritize and multi-task.
- Strong ability to work under pressure.
- Very good knowledge of English and Arabic.