Administrative Business Partner
Dean Dorton · Louisville
About Dean Dorton
Dean Dorton’s team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.
Our core values guide how we work, lead, and support one another every day. They are:
- Integrity - We do the right thing, integrity guides our decisions.
- Relationships - We value people, relationships drive our impact.
- Collaboration - We win as one team, collaboration fuels our success.
- Growth - We stay curious, growth is our mindset/
About the Team
Dean Dorton’s administrative team plays a vital role in supporting the firm’s people, operations, and leadership through high-quality administrative and operational support. The team partners closely with firm leadership and internal stakeholders to ensure consistency, efficiency, and professionalism across daily operations. By maintaining strong systems, processes, and relationships, the administrative team helps enable the firm to operate smoothly, scale effectively, and deliver an exceptional internal client experience.
About the Role
The Administrative Business Partner provides high-level administrative and operational support to firm leaders and serves as a strategic partner in advancing business priorities. This role is responsible for anticipating leadership needs, optimizing executive effectiveness, coordinating key initiatives, and ensuring seamless day-to-day operations. The Administrative Business Partner balances proactive planning with responsive execution while exercising a high degree of professionalism, discretion, and sound judgment in a fast-paced environment.
Essential Duties and Responsibilities
The essential duties and responsibilities of the Administrative Business Partner role are outlined below in correlation with Dean Dorton’s performance management impact areas.
Technical
- Build and maintain a comprehensive understanding of Director and Associate Director priorities, goals, preferences, and leadership styles to anticipate needs and optimize effectiveness.
- Adapt communication, support, and work approaches to align with evolving leadership priorities and business needs.
- Collect, analyze, and interpret business data and information to support leadership objectives and decision-making.
- Prepare reports, identify trends, and track key performance indicators.
- Provide oversight of service group credit card activities, including monitoring expenditures and coordinating monthly reconciliations.
- Oversee billing-related activities for Directors and Associate Directors and ensure alignment with firm processes.
- Manage executive calendar strategy by aligning leadership priorities and optimizing time allocation.
- Coordinate travel planning and logistics in support of business objectives.
- Oversee expense reporting processes to ensure accuracy, compliance, and timely submission.
- Prepare meeting agendas, coordinate logistics, gather materials, and document action items.
- Manage incoming correspondence, emails, and inquiries while exercising sound judgment regarding responses and escalation.
- Support project management efforts by tracking deadlines, coordinating deliverables, and communicating status updates.
- Coordinate internal and external meetings, conferences, retreats, client functions, and events.
- Build and maintain relationships with internal and external stakeholders.
- Identify opportunities to improve processes, increase efficiency, and support strategic initiatives.
- Handle confidential and sensitive information with the highest degree of discretion and professionalism.
- Provide administrative support for special projects, strategic initiatives, and cross-functional business activities.
- Utilize technology and business systems to enhance productivity, organization, and communication.
- Leverages the Administrative Specialists pool to effectively manage workload.
Behavioral
- Demonstrate strong critical thinking, problem-solving, and decision-making skills.
- Communicate clearly, professionally, and effectively with leaders, clients, and stakeholders.
- Maintain exceptional organizational skills while managing multiple priorities and deadlines.
- Exercise professionalism, integrity, confidentiality, and sound judgment in all interactions.
- Demonstrate adaptability and flexibility in response to changing priorities and business needs.
- Build trust and credibility through proactive partnership, responsiveness, and follow-through.
Non-Charge
- Complete firm administrative requirements, including timely time entry.
- Participate in firm initiatives, events, committees, and professional development activities as appropriate.
- Support continuous improvement efforts that enhance administrative processes, operational effectiveness, and service delivery.
Requirements
Experience & Qualifications
- Bachelor’s degree in Business Administration, Communications, Management, or a related field preferred.
- Minimum of five (5) years of progressive administrative, executive support, business operations, or related experience.
- Demonstrated ability to manage multiple priorities and projects simultaneously in a fast-paced environment.
- Exceptional organizational skills and attention to detail.
- Strong critical thinking, problem-solving, and decision-making abilities.
- Excellent verbal and written communication skills.
- Proven ability to build and maintain effective relationships with stakeholders at all levels of the organization.
- High degree of professionalism, integrity, and confidentiality.
- Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience with calendar management, travel coordination, expense reporting, and project tracking tools.
- Ability to work independently while maintaining strong collaboration with leadership and team members.
Software & Tools
- Microsoft Office Suite
- Calendar and scheduling tools
- Expense reporting platforms
- Project tracking tools
- Communication and collaboration platforms
Benefits
The Fun Stuff
Work isn’t all work! We want to make your experience at Dean Dorton a great one. From your health and happiness to your long-term satisfaction, we focus on YOU! A few highlights are listed below:
- Flexible work schedules and environment
- Paid Time Off (PTO)
- Paid family leave, medical leave, and maternity/paternity leave programs
- Retirement benefits, including a best-in-class employer match and automatic profit sharing.
- Telemedicine, mental health resources and wellness program reimbursement
This job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances.
Dean Dorton is an equal opportunity employer. We’re committed to growing and empowering an inclusive community within Dean Dorton and our industry which is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences and perspectives across the organization. We welcome anyone of any race, religion, color, national origin, political affiliation, pregnancy, ancestry, handicap, medical condition, disability, marital status, age, sexual orientation or gender.
We do not accept unsolicited resumes or candidate submissions from staffing agencies, recruiters, or search firms. Any resumes or candidate information submitted without a current, signed agreement in place will be considered unsolicited, become the property of the company, and will not obligate the company to pay any fees or commissions.