Office Assistant

SAX Advisory Group · New York City · $55,000 (stated in the posting)

At Sax Advisory Group, LLC we are driven by our ability to turn every client’s dream into a reality. We are a forward-thinking multi-disciplinary accounting, tax, and advisory firm serving the needs of closely held companies, family-owned businesses, not-for-profit entities, government, and high-net-worth individuals. We are dedicated to providing an environment that offers growth, stability and advancement opportunities, in a team member driven culture where contributions are recognized and rewarded. We have everything you need for a dynamic career!

We are looking for a full-time Office Assistant to join our expanding New York City team. In this on-site role, you will be part of the Shared Services Department and report directly to the Manager of Administration.

Essential Duties and Responsibilities:

A non-inclusive list of duties and responsibilities is outlined below. This list is only a guideline of what to expect in the position. New duties and responsibilities may develop as the position and employee evolve and the job description will change accordingly. This is a Non-Exempt position.

Responsibilities:

Primary responsibility for answering incoming calls, greeting visitors, and notifying Partners/staff of same utilizing Microsoft Teams and Outlook
Primary responsibility for notifying Partners/staff of incoming documents via the Sax Portal and/or eFax
Setting up conference rooms and placing meal orders for internal and client meetings
Coordinating monthly birthday treats
Track certified mailing receipts; save proof of delivery in GFR and route workflows accordingly
Track FedEx deliveries of client documents; save proof of delivery in GFR and route workflows accordingly
Assist Finance with entering monthly charges and mailing out invoices/statements when requested
Work on various Firm projects as requested
Provide backup to other Office Assistants

Business or Business Casual attire is required at all times.

Qualifications:

Maintains confidentiality in all aspects of position. Maintains the ability to use grammatical, spelling and punctuation skills effectively. Must have excellent organizational skills and the ability to multi-task. Possesses excellent interpersonal skills as well as a cooperative and dependable personality.

Proficiency in Microsoft Office, specifically Word, Excel and Outlook is required
Experience with Microsoft Teams is preferred
Experience with GFR is preferred
Must be able to type a minimum of 35 WPM
Must be able to sit for extended periods of time
Expected workweek is 40 hours, 8:30am-5:30pm Monday through Friday
Vacation blackouts exist from Feb. 15^th – April 15^th, and Sept. 1^st – Oct. 15^th

Comprehensive Benefits Package includes:

Top Tier Health, Dental, & Vision Plans
Flexible Spending Account (FSA) and Health Savings Accounts (HSA)
Medical and Dependent Care
Life and Voluntary Life Insurance
Short and Long -Term Disability Insurance
401k plan with matching contribution
Defined Contribution Plan (profit sharing)
Customized Work Arrangements
Floating Holidays and Volunteer PTO
Unlimited PTO for Managers and Above
Referral Bonus Program
Tuition Reimbursement for Advanced Degree
Healthy Living Reimbursement Program
Health & Wellness App Subscription
CPA & EA reimbursement for study materials and exam
AICPA and CPA State Society membership reimbursement for Managers and above
OnDemand access to industry leading CPE courses
Summer Fridays at 1pm

Applicants must be authorized to work in the United States without the need for employment‑based visa sponsorship now or in the future. SAX does not sponsor applicants for U.S. work visa status for this position or for any future positions.

SAX Advisory Group, LLC is an equal opportunity employer and encourages candidates from all backgrounds to apply. We value diversity and inclusion in our workplace.

New York Pay Range

$55,000—$55,000 USD

More jobs at SAX Advisory Group · Finance & Accounting jobs in New York