FSO Core Business Services - Executive Assistant
EY · Bermuda
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.
The opportunity
We are currently searching for an Executive Assistant (EA) to join our regional support services team. The EA provides provide full and diversified administrative support to a variety of client-serving professionals. The EA uses experience, skills and knowledge and maintains a current understanding of organizational policies, procedures and practices. The EA may also collect, compile and analyze moderately complex data, and may coordinate projects and deadlines directly or through others.
Your key responsibilities
- Manage calendars and schedule meetings; use firm travel and meeting tools and follow policies and procedures to make travel/meeting arrangements
- Complete reports, presentations, expense reports and timesheets for assigned personnel
- Handle administrative details and routine issues independently to a high quality
- Apply EY’s branding and correspondence guidance to format/edit letters, reports, and correspondence from draft to client-ready stage
- Communicate effectively with senior managers, partners and team members to keep them informed of the status of projects, making certain that all deadlines are met
- Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource
- Develop and demonstrate a solid working knowledge of the firm structure, service lines, key personnel, policies and procedures
- Partner with service line teams to create events for business development purposes; planning would include managing the event, attending and coordinating the event, and liaising with contacts at the event
Skills and attributes for success
- Superior interpersonal and communication skills and the ability to interface with personnel at all levels within the firm
- Ability to manage multiple tasks and a large group of people in a fast-paced environment and successfully manage multiple and competing projects
- Energetic self-starter and strong team player
To qualify for the role you must have
- An Associate’s Degree preferred, or equivalent work experience
- A minimum of six (6) years of relevant experience in an administrative and/or executive support role; prior experience within a professional services firm, financial services or corporate environment strongly preferred
- Proficiency in the use of standardized software applications, including MS Word, Excel, PowerPoint and Outlook
- Excellent organizational, analytical and problem-solving skills
- Strong attention to detail, as well as a commitment to quality and efficiency
Ideally, you’ll also have
- The ability to work independently with minimal supervision and the capacity to work a flexible schedule, as some overtime will be required
- Microsoft Office certification is a plus
- Integrity within a professional environment
What we look for
We’re interested in experienced professionals with a collaborative, client-focused approach to work. You’ll need strong communication skills and the ability to effectively prioritize when working with multiple clients and engagement teams. If you’re a naturally curious problem-solver with confidence to get involved and support colleagues and clients across the business, this role is for you.
What we offer
We offer a competitive compensation package where you’ll be rewarded and recognized for the value you bring to our business. In addition, our Total Rewards package includes health insurance coverage, competitive pension plan, and a range of programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:
- Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.
- Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.
EY | Building a better working world
EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.
Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.
Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.