Accounting Payable Associate / Analyst (Contract, Yearly Basis)

Roche · Petaling Jaya

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At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections,  where you are valued, accepted and respected for who you are, allowing you to thrive both personally and professionally. This is how we aim to prevent, stop and cure diseases and ensure everyone has access to healthcare today and for generations to come. Join Roche, where every voice matters.

The Position

A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come. Crafting a world where we all have more time with the people we love. That’s what makes us Roche.

The Opportunity

Job Responsibilities:

(a) AP End to End Operations Activities

• Receive, sort, verify, handle exceptions, bar code, scan, and pre-archive Accounts Payable (AP) documents for further processing.
• Validate and process Purchase Order (PO) and contract-based invoices, non-PO invoices, prepayments, and down payments.
• Review supplier open items (due invoices, credit notes, debit balances, etc.) before executing payments.
• Perform duplicate checks & sanction screening, report exception to Sanction Screening Compliance Team.
• Process payment and handle payment rejection, and reverse non-successful payments.
• Handle internal and external queries, response & resolve within the agreed timeline.
• Perform supplier statement of account reconciliation and follow up on open items for closure.

(b) Month End Closing and Reporting Activities

• Perform Purchasing Accrual analysis, propose accrual amount & commentary. Liaise with local Buyer, FM & CCA to validate the accrual amount for posting according to the process controls and timeline.
• Perform month-end closing activities, adhere to the closing timetablePrepare monthly, quarterly, or yearly reports for Affiliates (tax reports, cash forecast report etc) and RSS monthly KPI reports.
• Reconcile AP balance sheet accounts and clear aged items (e.g., GR/IR, GIT, suspense account).
• Participate in compliance audits, prepare statutory audit reports & respond to audit queries as necessary.
• Update process documentation to reflects the latest process & control requirement

(c) Operation Support

• Provide system & support guidance to team members and conduct internal process training for new joiners.
• Support business continuity by serving as a backup for peers or the seniors during their absence.
• Troubleshoot AP issues (workflow, OCR, BOT, process) and work with respective teams (IT, Automation & GBPS) for resolution.
• Participate & support implementation of projects/ initiatives from global, business partners & RSS.
• Engage in system integration and testing, user acceptance test (UAT).
• Initiate and support process improvement projects.

Job Expectations

• Able to handle & complete end to end AP daily operations & reporting activities timely & accurately adhering to the control process and meet the KPIs
• A team player with good soft skills, able to communicate well & work with the business partners & team members.
• Contribute process and technical expertise to process improvement initiatives.
• Develop knowledge and capability to meet current and future business needs.
• Speak up to share challenges & best practices.
• Agile in support projects & adhoc requests

Key Accountabilities:

• Process suppliers and intercompany invoices accurately and within the predefined KPIs.
• Ensure timely payment of suppliers and Intercompany invoices in accordance with agreed payment terms & Intercompany payment schedule.
• Respond promptly to internal and external queries, adhering to predefined KPIs.
• Perform timely and accurate AP month-end closing activities, including purchasing accruals, and provide related reports.
• Create and maintain up-to-date work documentation and processes in compliance with ICFR, group policies, guidelines, and local statutory/legal requirements within agreed timelines

Who You Are

Qualifications & Experience Required:

• A degree in Finance & Accounting, Commerce, or equivalent. Professional qualification (e.g., ACCA, CPA, MIA) is an advantage.
• Good communication skills and proficiency in English.
• At least 0-1 year of experience in transactional accounting teams within a performance-driven environment.
• SAP skill & AP related process knowledge is added advantage.
• Knowledge and experience with SAP or other ERP/Accounting systems.
• Experience working in a shared service center across a global or large organization is an added advantage.

This job description outlines the significant responsibilities and requirements for the position but does not represent an exhaustive list of all duties. Your duties may include other tasks as assigned by the Assistant Managers and Managers.

Who we are

A healthier future drives us to innovate. Together, more than 100’000 employees across the globe are dedicated to advance science, ensuring everyone has access to healthcare today and for generations to come. Our efforts result in more than 26 million people treated with our medicines and over 30 billion tests conducted using our Diagnostics products. We empower each other to explore new possibilities, foster creativity, and keep our ambitions high, so we can deliver life-changing healthcare solutions that make a global impact.

Let’s build a healthier future, together.

Roche is an Equal Opportunity Employer.

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