Operational Assistant
Amrize · Ottawa
Join Amrize as a Operational Assistant and help construct what's next. If you're ready to put your skills to work on projects that matter — and build a career with a company that’s building North America — we want to hear from you!
ABOUT THE ROLE
The Operational Assistant provides essential front-office reception and operational administrative support to the Aggregates and Ready-mix management teams and site teams including the General Manager. This role brings rigor, organization, and efficiency to regional operations by managing office workflows, maintaining presentation decks, tracking operational metrics, and serving as the primary point of contact for the Bearbrook office.
WHAT YOU’LL ACCOMPLISH
- Assist management in updating, formatting, and preparing monthly business reviews, market strategy slides, and operational presentation decks (PowerPoint).
- Prepare meeting agendas, draft routine correspondence, coordinate travel/meeting logistics, maintain organized administrative workflows, prepare expense reports, and reconcile credit card statements.
- Support data integrity in SAP for an efficient flow of production data, uninterrupted product supply, equipment maintenance, inventory, and purchasing.
- Serve as the first point of contact for the Bearbrook office, greeting visitors, customer haulers, contractors, and delivery personnel, as well as managing incoming communications.
- Order and maintain office supplies and site consumables, oversee equipment maintenance, and manage office filing, archiving, and record retention compliance.
- Assist with aggregate production tracking (mobile crushing efficiency, downtime, metrics) and compile data for annual site reporting (environmental compliance, water taking/PTTW, energy, emissions, safety).
- Ensure visitors and contractors complete required site safety sign-ins and orientations, and participate in safety initiatives and site rescue drills.
- Process local payroll entry for quarry operators, mobile equipment drivers, and maintenance staff.
- Assist with employee onboarding, enrollments, personnel file maintenance, MyLife requests, and process Employee Modification Forms (EMF).
- Track and maintain employee safety and training records, and support scheduling of site training activities.
- Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviours.
WHAT WE’RE LOOKING FOR
Education & Work Experience
- High School Diploma with a minimum of 5 years of administrative/operational experience supporting management in an industrial, aggregate, mining, or corporate environment; OR
- College Diploma in Office Administration, Secretarial Studies, or Business Administration with 3 years of relevant experience.
- Experience formatting and updating presentation decks, handling basic payroll, or providing operational administrative support is strongly preferred.
Key Competencies
- Action-Oriented & Initiative: Able to prioritize multiple operational and administrative requests with minimal supervision.
- Bilingualism: Bilingual (English and French, written and spoken) is preferred for cross-market coordination.
- Customer Focus & Interpersonal Skills: High standard of confidentiality, polished interpersonal skills, and professional demeanor when dealing with customers, suppliers, and site staff.
Required Technical Skills
- Advanced proficiency in MS Office Suite (PowerPoint, Excel, Word, Outlook) for deck formatting and data entry.
- Working knowledge or hands-on experience with SAP (or similar ERP systems) is highly desirable.
- Strong organizational, record-keeping, and time-management capabilities.
Travel Requirements
- Potentially within the region ~5%.
Additional Requirements:
- Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests.
WHAT WE OFFER
- Flexible Health & Dental benefits coverage for you and your dependents.
- A generous Pension Plan designed to support you through various stages of your career and life.
- Access to voluntary programs like RRSP and TFSA for future financial planning.
- Healthy Living support through an Employee and Family Assistance Program (EFAP), offering confidential assistance for work, health, or life challenges.
- Easy access to mental health and well-being support.
- Service recognition awards to celebrate your contributions.
- Perks & discounts on a variety of products and services.
- Access to online learning platforms, financial educational assistance, and a culture that fosters career growth and opportunities.
- Financial support for new parents beyond statutory benefits.
- An inclusive and welcoming environment where everyone can be themselves.
- A collaborative work culture in a supportive and team-oriented work environment.
- Company-provided personal protective equipment ensuring your safety and comfort on the job.
This posting is for an existing vacancy at Amrize Canada Inc.
Amrize is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.