EU Tender Management Senior Specialist

Boston Consulting Group · Lisbon

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Who We Are

Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures—and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive.

What You'll Do

As a dedicated and detail-oriented Tender Management Senior Specialist, you will play a key role in our bid management activities, ensuring seamless execution of tender processes for the EU Commission and other EU institutions, contributing to commercial excellence and the strategic positioning of BCG in the EU. Your key responsibilities include screening, preparing, submitting, and tracking relevant tenders while ensuring strict compliance, high-quality content, and timely delivery. You will independently manage the collection of administrative and technical documents, coordinating multiple internal stakeholders and our external partners across various tender projects.

Your responsibilities will include:

• Serving as the primary contact point for designated tenders and coordinating the entire tender process from requirement screening to tender submission
• Supporting the screening of relevant calls for tenders on the EU Funding & Tenders portal and preparing insights for the account leadership team to support decision-making, including analysis of the competitive landscape
• Analyzing, gathering, and organizing necessary information for tender submissions, with a focus on administrative specifications
• Drafting, formatting, reviewing, and consolidating extensive and diverse administrative and technical tender documents under tight deadlines, including CVs and project references, supported by AI tools
• Conducting thorough background research to strengthen tender preparation and enhance bid quality
• Coordinating and guiding multiple internal international stakeholders and external partners to obtain necessary approvals and complete required documentation before submission deadlines
• Proactively establishing internal planning and deadlines for administrative documents to ensure timely and compliant tender submission via designated channels
• Ensuring compliance with client requirements as well as internal procedures and standards; liaising with relevant departments, such as legal and risk teams, as needed
• Supporting the contracting of external partners in close collaboration with the legal team
• Maintaining and updating bid and contract records
• Conducting post-submission reviews to capture lessons learned, improve future tender processes, and contribute to knowledge management by updating templates and maintaining a library of reusable content
• Monitoring EU policy priorities and EU funding allocation updates
• Supporting the reporting to senior internal stakeholders on new opportunities aligned with strategic yearly objectives
• Onboarding and providing guidance to internal teams on proposal expectations, deadlines and best practices for EU tender preparation and submission

What You'll Bring

YOU'RE GOOD AT

• Managing complex projects with precision, delivering high-accuracy outputs through strong organizational skills, attention to detail, and diligence
• Coordinating multiple international stakeholders, fostering effective collaboration and ensuring high-quality deliverables within tight deadlines
• Demonstrating strong interpersonal skills, projecting professionalism, self-confidence, and enthusiasm for the subject matter
• Building and maintaining a strong network with key internal and external stakeholders
• Thriving in dynamic, fast-paced environments, proactively addressing challenges and identifying effective solutions to meet deadlines and objectives
• Balancing multiple responsibilities and priorities, maintaining focus and constantly delivering high-quality results in a fast-paced setting
• Ensuring strict compliance with guidelines, producing polished and accurate outputs with meticulous attention to detail

YOU BRING

• Master’s degree in a relevant field (e.g., business, public administration, public policy, international relations, or a related discipline)
• Prior knowledge of the functioning of EU institutions and a good understanding of EU policy priorities, namely in Climate&Energy, Defense&Security and Enlargement.
• Over five years of experience managing complex tender submissions for the EU Commission and other EU institutions, ideally for a management consultancy
• Proven ability to analyze large volumes of online calls for tenders, identifying the most relevant opportunities for BCG
• Capable of managing tender processes independently, including preparing administrative documents and coordinating stakeholders
• Strong decision-making skills, able to operate autonomously within established guidelines while effectively advising and coordinating internal stakeholders and external partners
• Exceptional organizational, planning, and project management skills; with a strong track record in execution, ownership, prioritization, and accountability
• Solid analytical skills, including business reporting and structured problem-solving (e.g., applying general guidelines across multiple cases)
• Excellent interpersonal and communication skills, with the ability to engage effectively at various seniority levels across global, cross-functional teams and external stakeholders
• Professional, service-oriented, proactive, and adaptable approach with a strong sense of ownership
• Advanced proficiency in Outlook, Word, PowerPoint, Excel, and Adobe; familiarity with CRM or project management tools is a plus
• Capable of leveraging AI tools for process and task efficiency
• Entrepreneurial mindset with a strong drive to expand BCG’s footprint in the EU, demonstrating adaptability and initiative
• Fluency in English (written and spoken); proficiency in French and/or German is a plus

Who You'll Work With

You will collaborate closely with the EU account leadership team, the EU Business Development team, as well as international leaders and teams across practices and sectors, contributing to various tender processes.

Additional info

About us

Boston Consulting Group partners with leaders in business and society to tackle their most
important challenges and capture their greatest opportunities. BCG was the pioneer in business
strategy when it was founded in 1963. Today, we help clients with total transformation‐inspiring
complex change, enabling organizations to grow, building competitive advantage, and driving
bottom‐line impact.

To succeed, organizations must blend digital and human capabilities. Our diverse, global teams
bring deep industry and functional expertise and a range of perspectives to spark change. BCG
delivers solutions through leading‐edge management consulting along with technology and
design, corporate and digital ventures—and business purpose. We work in a uniquely
collaborative model across the firm and throughout all levels of the client organization,
generating results that allow our clients to thrive.

Equal opportunity

Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive
consideration for employment without regard to race, color, age, religion, disability, sex, sexual
orientation, gender identity / expression, national origin, protected veteran status, or any other
characteristic protected under federal, state or local law, where applicable, and those with
criminal histories will be considered in a manner consistent with applicable state and local laws.

• Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.
• BCG is an E - Verify Employer. Click here for more information on E-Verify.

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