Administrative Assistant

Sherwin-Williams · Australia

Success in the Administrative Assistant role looks like:

General Administrative Support:

Provide reliable, confidential, and well-organised administrative support to leadership and the wider management team
Assist leadership with event planning, staff meetings, and company functions
Maintain company records, databases, and filing systems
Prepare correspondence, reports, presentations, and other business documents
Assist with meeting coordination, including scheduling, agendas, and minute taking
Manage office supplies and stationery inventory
Update employee contact information and company phone lists

Travel & Accommodation Coordination:

Arrange International and some domestic travel bookings such as flights, accommodation, ground transportation, and travel itineraries
Address last minute changes as required
Ensure compliance with company travel policies and budget requirements

Training & Employee Support:

Coordinate training schedules including food and refreshments
Travel bookings for trainee groups including flights, accom, transportation
Maintain training attendance and certification records for I-CAR and e-learning registrations and filing on Sharepoint
Administer I-CAR submissions
Act as a point of contact for training related enquiries

Facilities & Service Provider Management:

Coordinate and manage external service providers including cleaners, gardeners, maintenance contractors, and other vendors.
Schedule regular services and monitor service quality
Liaise with suppliers and contractors regarding work requirements and issues
Coordinate maintenance requests and repairs.
Assist in maintaining a safe, clean and professional workplace environment at the Kincumber Site
Keeping the kitchen/s at Head Office replenished with milk, tea, coffee etc.

Mail & Communications:

_____________________________________________________________________